Archive for November 17th, 2008

Gmail Tips and Tricks Viewing Gmail Attachments

Gmail offers great feature of viewing attachment.

Our traditional mailing system always ask us to download the attachment. Gmail has changed that completely.

To view Gmail attachments

Login to your Gmail account

Open the message that contains the attachment

At the bottom of the message you will see the attachment with many options as shown below

• You can download all the Gmail attachments at once by clicking Download all attachments
• When you click that you will get all attachment in a zipped format
• If you want to download each attachment separately, click Download next to every attachment
• This will only download the specific attachment

Apart from downloading you can view all Gmail attachments without downloading

• You can view only the following attachments
• .pdf, .doc, .xls, .ppt, .rtf, .sxw, .sxc, .sxi, .sdw, .sdc, .sdd, and .wml
• This means that your attachment will be converted into HTML and the HTML attachment will open in a new browser
• So you cannot view the zip file as HTML

This saves lot of time downloading and organizing your files

When you receive an attachment in Microsoft Excel (xls) format or Comma separated value (CSV) format, you can view those documents with Google spreadsheet and make any changes that you want to.

When you receive an Gmail attachment with Microsoft Document (Doc) format, you can view those documents with Google Documents. You can edit the changes that you want to.

Gmail will store this document in your Gmail account under Google document or Google spreadsheet.

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Gmail Tips and Tricks – Gmail attachment file types

When you attach any files, Gmail uploads the files as you compose, unlike yahoo mail you do not need to wait for the attachment page to complete the uploading.

Gmail also restricts few file types just to avoid virus issues.

These includes executable files like .exe. You cannot send these files through Gmail, even if you compress these files into the following format these files are not allowed to send.

.exe with compressed formats like .zip, .tar, .tgz, .taz, .z, .gz

If these files are sent, your email will bounce.

But there is also a way to send a .exe file by compressing it using WinRar. This WinRar application can be found free of cost.

You have 20MB mail attachment option in Gmail.

If you have any question or suggestion, please post a comment.

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