Technology Help Center » Office 2003

MS Outlook 2003 and 2007 Tasks Shortcut keys

DSP — Tue, 11 Aug 2009 18:36:00 +0000

Action	Shortcut
Display or hide the To-Do Bar	Alt+F2
Accept task request	Alt+C
Decline task request	Alt+D
Find task	Ctrl+E
Open the Go to Folder window	Ctrl+Y
New task	Ctrl+N
New task from anywhere in Outlook	Ctrl+Shift+K
New task request	Ctrl+Shift+U
Forward a task as attachment	Ctrl+F
Open selected task as journal item	Ctrl+J
Mark task as complete	Insert

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MS Outlook 2003 and 2007 Contacts Keyboard Shortcuts

DSP — Mon, 10 Aug 2009 18:05:00 +0000

Action	Shortcut
Dial a contact	Ctrl+Shift+D
Find a contact	F3
Search address book	F11
Select all contacts	Ctrl+A
New email for selected contact	Ctrl+F
New Journal entry for selected contact	Ctrl+J
New contact	Ctrl+N
New contact from anywhere in Outlook	Ctrl+Shift+C
Open contact	Ctrl+O
Close contact	Esc
Open address book	Ctrl+Shift+B

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MS Outlook 2003 and 2007 Calendar Shortcut Keys

DSP — Sun, 09 Aug 2009 17:55:00 +0000

Action	Shortcut
Create a new appointment	Ctrl+N
Create a new appointment from anywhere in Outlook	Ctrl+Shift+A
Create a new meeting request	Ctrl+Shift+Q
Forward item	Ctrl+F
Reply to meeting request with a message	Ctrl+R
Reply all	Ctrl+Shift+R
Show from 1 to 10 days in the calendar	Alt+1, Alt+2, and so on, through to Alt+0 (for 10)
Go to date	Ctrl+G
Switch to weeks	Alt+– (minus sign)
Switch to months	Alt+= (equals sign)
Month view	Ctrl+Alt+4
Next/previous day	Ctrl+right arrow/left arrow
Next/previous week	Alt+down arrow/up arrow
Next/previous month	Alt+Page Down/Page Up
Start of week	Alt+Home
End of week	Alt+End
Full week view	Ctrl+Alt+3
Work week view	Ctrl+Alt+2
Next/previous appointment	Ctrl+. (period)/Ctrl+, (comma)
Set up recurring appointment	Ctrl+G
Select time that working day begins/ends	Home/End
Select previous/next block of time	Up arrow/down arrow
Select block of time at top of screen	Page Up
Select block of time at bottom of screen	Page Down
Extend/reduce time	Shift+up arrow/Shift+down arrow
Move appointment	up/down Alt+up arrow/Alt+down arrow
Move appointment forward one week	Alt+down arrow
Move appointment back one week	Alt+up arrow

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MS Outlook 2003 and 2007 Shortcut keys in Mail

DSP — Sat, 08 Aug 2009 17:37:00 +0000

MS Outlook 2003 and 2007 Shortcut keys in Mail

Action	Shortcut
Switch to inbox	Ctrl+Shift+I
Switch to outbox	Ctrl+Shift+O
Send	Alt+S
Reply	Ctrl+R
Reply all	Ctrl+Shift+R
Forward	Ctrl+F
Forward as attachment	Ctrl+Alt+F
Mark as not junk mail	Ctrl+Alt+J
Check for new messages	F9
Create new message (when in Mail)	Ctrl+N
Create new message from anywhere in Outlook	Ctrl+Shift+M
Open a message	Ctrl+O
Open address book	Ctrl+Shift+B
Toggle follow-up flag	Insert
Mark as read	Ctrl+Q
Mark as unread	Ctrl+U
Find or replace	F4
Find next	Shift+F4
Print	Ctrl+P
Mark for download	Ctrl+Alt+M
Clear Mark for Download	Ctrl+Alt+U
Display send/receive progress	Ctrl+B

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MS Outlook 2003 and 2007 Shortcut keys for general tasks

DSP — Fri, 07 Aug 2009 17:24:00 +0000

Action	Shortcut
Save	Ctrl+S
Save and close	Alt+S
Save as	F12
Undo	Ctrl+Z
Delete	Ctrl+D
Print	Ctrl+P
Copy item	Ctrl+Shift+Y
Move item	Ctrl+Shift+V
Check name	Ctrl+K
Spell check	F7
Flag for follow-up	Ctrl+Shift+G
Forward	Ctrl+F
Send to all	Alt+S
Turn on editing in a field	F2
Left align	Ctrl+L
Center align	Ctrl+E
Right align	Ctrl+R

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MS Outlook 2003 and 2007 shortcuts for creating new items

DSP — Thu, 06 Aug 2009 17:14:00 +0000

Item to Be Created	Shortcut
Appointment	Ctrl+Shift+A
Contact	Ctrl+Shift+C
Distribution list	Ctrl+Shift+L
Fax	Ctrl+Shift+X
Folder	Ctrl+Shift+E
Journal entry	Ctrl+Shift+J
Meeting request	Ctrl+Shift+Q
Email message	Ctrl+Shift+M
Note	Ctrl+Shift+N
Document	Ctrl+Shift+H
Search folder	Ctrl+Shift+P
Task	Ctrl+Shift+K
Task request	Ctrl+Shift+U
Post to folder	Ctrl+Shift+S
Post a reply	Ctrl+T

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Download All Outlook Shortcut Keys (100s of them)

DSP — Wed, 05 Aug 2009 17:14:36 +0000

I have compiled all MS Outlook shortcut keys which will help you being more productive.

I need a small help from you to post and compile better tips and tricks. Please pay just $1 and get this guide.

$1 is a very small amount as you know, considering the time we invest on bringing this information to you. So please consider paying Just $1.00.

Download Outlook 2003 and 2007 Shortcut Keys

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MS Outlook 2003 and 2007 Shortcut Keys for Search

DSP — Wed, 05 Aug 2009 17:09:00 +0000

Action	Shortcut
Find a message or other such item	Ctrl+E
Clear the search box	Esc
Expand search to include all mail, calendar, or contact items depending on module	Ctrl+Alt+A
Expand the search query builder	Ctrl+Alt+W
Use advanced find	Ctrl+Shift+F
Create a new search folder	Ctrl+Shift+P
Search for text within an item	F4
Find next match within item	Shift+F4
Find and replace	Ctrl+H
Expand search to desktop	Ctrl+Alt+K

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MS Outlook 2003 and 2007 Keyboard Shortcuts

DSP — Tue, 04 Aug 2009 16:57:33 +0000

Action	Shortcuts
Mail	Ctrl+1
Calendar	Ctrl+2
Contacts	Ctrl+3
Tasks	Ctrl+4
Notes	Ctrl+5
Folder list	Ctrl+6
Shortcuts	Ctrl+7
Next message (with a message open)	Ctrl+. (period)
Previous message (with a message open)	Ctrl+, (comma)
Move between Navigation Pane, Outlook main windows, and Reading pane	F6
Move around Navigation Pane	Arrow keys
Change folder	Ctrl+Y
Go to Search	F3
In the Reading pane, previous message	Ctrl+, (comma)
In the Reading pane, page down through text	Spacebar
In the Reading pane, page up through text	Shift+spacebar
Expand or collapse group in Navigation Pane	Shift++ (plus sign) or Shift+– (minus sign)
Expand or collapse group in inbox	Left arrow or right arrow
Next field in Reading pane	Shift+Tab
Previous field in Reading pane	Ctrl+Tab
Previous view in main Outlook window	Alt+B
Forward to next view in Outlook window	Alt+right arrow
Start a send/receive for all defined send/receive groups	F9
Start a send/receive for the current folder	Shift+F9
Define send/receive groups	Ctrl+Alt+S
Play a macro	Alt+F8
Select the InfoBar and show the menu of commands	Ctrl+Shift+W

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Outlook Tips – Send and Receive Error message

DSP — Fri, 30 Jan 2009 22:46:13 +0000

I use outlook in everyday of my life. I sometimes� get the error message when I click �Send and Receive�. Outlook also gives the error code, I used the code and searched the net and I found no solution to it.

Finally, I found the problem not with anything but with the Email Service Provider. I use Yahoo Small Business account for my business email. And Yahoo sucks.

I switched the Internet service provider (ISP) but there was no use
I switched my computer no use
I completely uninstalled and installed outlook but no use

I tested IMAP and POP with Google account, it worked fine so far I never had an issue.

So, if you think your internet is up and running but Outlook is not working, it is 98% possible that your mail service provider has some problem. If you face this problem simply close your outlook and reopen it. As soon as you open go to the Outbox folder and delete the Unsent item. Then go to the �Deleted Items� folder and open the same email item and send again. It works sometimes, but not always. It is worth a try. You cannot delete the outbox item normally, you can only do it after you reopen your outlook, you have to be very quick to delete it.

If the problem persists, please wait. I had to wait for few days to get this matter resolved automatically. This step is only applicable if you were using Outlook successfully and suddenly if it is not working.

Your Questions and Suggestions will make me bring best information to you

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MS Excel Tips – Find Duplicates from 2 columns

DSP — Wed, 28 Jan 2009 10:47:25 +0000

It will be hard sometimes to find the duplicates in a spreadsheet. There is no easy way to do it. Expert have designed many macros but not everyone can buy it.

You can use formula to find that out. This is very helpful when you want to eliminate the duplicates from an email listing and also many things similar to this.

I have searched and found that Microsoft Support center has the explanation.

Visit the page below

http://support.microsoft.com/kb/213367

This works with MS Excel 2003 and MS Excel 2007

Your suggestions and questions help me bring better information to you.

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MS Excel Tips and Tricks – Change the Cell format from Text to Number

DSP — Wed, 31 Dec 2008 00:55:35 +0000

When you use Microsoft Excel, You will sometimes find that the numbers are not calculated properly. This is mainly because of the cell format.

Excel accepts Text and the Number input, it has the great capability to interpret between two. All the Excel cells are in General format, when you start working on any Excel sheet It automatically allots the format to each cell based on the characters inside.

If you see any cells containing the numbers but are aligned left side, you need to understand that the cell format is in Text mode. Whenever you see the numbers in any cells arranged in right side, The cell format is in Number.

The calculation only works if you have the cell in numbers format

You can change the format from Text to Number by following the method below

Click on any empty cell and right click

Choose cell formatting

You will see a menu opening as seen below

Under the Number Tab, Click number as shown in the image

Choose the decimal you want to have, make it �0� if you do not want any decimal

Click OK to save

Now type �1� in the cell that you have changed the format, Press enter

Then copy the cell

Now select all the cells that you want to be changed to Number formatting

Then right click and choose Paste Special

Excel will give you Paste special Options as seen below

Choose Multiply

Then click OK, Do not change any other values

Now you will see all the selected cell formatting changed to Numbers and Excel automatically aligns the numbers to the right side

Now your calculation should work

If you have any questions or suggestions, please post a comment

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MS Excel Tips and Tricks – Remove or Add Fixed Decimal Points

DSP — Tue, 30 Dec 2008 12:01:24 +0000

Sometimes you will see Microsoft excel sheet adds the decimal points with all the numbers that you enter. You can remove that from happening.

If you want to add the decimal points in every number you enter you can also do that.

Open the Excel Sheet
Go to Tools
Click Options

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Click the Edit tab
As highlighted in the above image, you will see the fixed decimal option
If you want the Excel to automatically enter the decimal points check the Fixed Decimal option, also you can choose how many decimal points that you want to have
If you want to remove the automatic decimal points, un check the Fixed decimal points
Click Ok to save the settings
Now any number you enter you will see the changes

This is applicable to Microsoft Office 2003, Excel 2003 and Excel 2007.

Read more Excel Tips and Tricks from our website

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MS Excel Tips and Tricks – Hide or Unhide scroll bar

DSP — Mon, 29 Dec 2008 10:25:03 +0000

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You can hide the vertical scroll bar or the horizontal scroll bar in any excel work book.
Go to Tools menu
Click Options

The options window opens as seen above
Just uncheck the Horizontal scroll bar to hide the Horizontal scroll bar. Check or uncheck the Vertical scroll bar to hide or unhide
You can also hide the sheets tab by unchecking the Sheets tabs check box
and click OK, you will see the changes in your excel
You can make this default in all the excel workbooks that you open by editing the template file

If you have a question, please post a comment.

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MS Excel Tips and Tricks – How to insert Date and Time in Header or Footer

DSP — Mon, 22 Dec 2008 13:11:40 +0000

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You can insert Custom Headers and Custom Footers in any Microsoft Excel worksheet, so when you print, you will automatically see the custom header or footer in all the pages that you print.

Open the Excel sheet that you want to have the date and time header or footer
Go to View menu
Click Header and Footer
You will see the Page setup window opening
Click the Custom Header if you want the date and Time to be set on top of every page
Click the Customer Footer, if you want the date and time to be set on bottom of every page

I am going to set this on header
When you click on custom header, you will see one more option window opening. You have 3 areas to set up the date and time. Click left empty pane if you want to set the date and time on left. Click center or right to set it accordingly.

Click the Date Icon to insert the Date
Click the time icon to insert the Time
And click OK to exit this menu
Now lets see the print preview

So now I have the Date and Time on every page I print from this MS Excel Sheet. You need to do this on every excel sheet that you want to have this set up.
If you want to set it by default on all the excel that you create, you need to edit the excel template
If you want to delete this Header and Footer
Go to View, click Header and Footer
Click Custom Header or Custom Footer
Delete the Characters inside the right or center or left side of the option window
Click ok

Read more tips and Tricks from our website

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Excel Tips and Tricks Cell Label, Cell Name, Range Name

DSP — Wed, 17 Dec 2008 11:59:37 +0000

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Microsoft Excel worksheets has name for each cells. They start from A1.

These are used to calculate values and for reference purposes. Having these numbers in a complex formula will be a pain. If you know these number in words it will be very easy to do the calculations.

So Go to the first cell A1

Just above that A1 cell, you have the cell reference box.

Type the name you want, I am typing First as a reference to cell A1. It means that there is no more A1 cell in the worksheet because we changed it to First.

And enter 3 inside the cell

Now move to any other cell and change the cell name/label to Last

Enter 2 in the cell

Now move to another cell and enter this simple formula

=First+Last

You will see the result 5

Before this formula to work, you need to change the options to accept these labels

Go to Tools menu and click Options

Under the calculations tab, Check the �Accept Labels in Formulas�

And click OK.

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If you have any questions or suggestions, please post a comment.

Dave Similar Posts:

Excel Tips and Tricks – Hide Gridlines

DSP — Mon, 15 Dec 2008 11:22:23 +0000

You can hide the excel gridlines by doing the following
Open Microsoft Excel sheet that you want to hide the gridlines
Go to Tools and click Options
You will see a small option window opening as below
At the bottom of the section under View tab, you will see the gridline option
Uncheck the gridlines options

Then click Ok
Now you will see all the gridlines disappeared. You can reactivate the gridlines by checking the gridlines in the options menu

If you have any questions or suggestions, please post a comment

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MS Excel Tips and Tricks Hide Worksheet(S)

DSP — Mon, 15 Dec 2008 09:16:11 +0000

You can hide Microsoft Excel worksheet from any work book
Open the Workbook that you want to hide the excel worksheets from
Select the sheet that you want to hide
You can also select the multiple worksheets, changes will appear in all the sheets
Go to Format menu
Click Sheet and Hide

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You will see the selected Excel worksheets vanishing from the view
If you want to unhide the sheets go to Format menu
Select sheet and Unhide

You will get a message window asking for confirmation to open a specific Excel sheet
Select the Excel worksheet that you want to unhide

You can unhide the multiple worksheets one by one, you cannot unhide them all together.
Applicable to Microsoft Excel 2003 and Microsoft Excel 2007

If you have a question or suggestion, please post a comment.

Ms Excel Tips and Tricks Hide or Unhide Excel workbook

DSP — Sun, 14 Dec 2008 12:07:00 +0000

You can hide any Microsoft excel workbook or sheets.
To hide a work book open the work book
Click Window menu
Click hide

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The current workbook will be hidden from the view
When you close the MS Excel, If you have not saved the excel work book earlier, you will be prompted for the ms excel to be saved
You can find the Ms excel in the same folder but when you open you will not see any content
If you want to unhide a work book, open the MS excel and go to Windows menu and click Unhide

Ms Excel will ask you which one of the hidden files that you want to open
Choose the file that you want to open

Read more about Microsoft excel tips and tricks from our website

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MS-Excel Tips and Tricks – Change the Gridline color

DSP — Sun, 14 Dec 2008 11:30:44 +0000

Microsoft excel gridline are the ones that are around the cell in Grey color. By default excel has the grey color as the cell gridline border color.

You can change the Excel gridline color of a MS excel sheet by following the methods below.

Open MS Excel
Go to Tool
Click Options
You will see the small options windows opening as seen below

At the bottom of the excel options window you will see Window Options
You will also se Gridlines color
Choose the color that you want and click OK

Now you will see the MS excel gridline colors change to the new one that you have selected

Remember this is only applicable to one sheet that you select, if you want this gridline color change in all the Excel sheet in a work book, Group them before changing the color. To group all the sheet, hold shift key and click the first sheet then the last sheet.

To ungroup, right click on any excel sheet tab and select Ungroup

If you want this gridline color to affect all the excel workbook, you need to change the template.

This is applicable to MS Excel 2003 and Excel 2007.

MS office Tips – Add files to favorites for easy access

DSP — Wed, 10 Dec 2008 23:22:47 +0000

Open the file that you want to add in to your Favorite list

If you have made any changes to the file after opening, you need to save it.

Go to View menu

Click Toolbars and select Web

You will see the toolbars as seen below

Click the Favorites button and save the file

Now when you open the Internet Explorer or Excel with the Web toolbar enabled, you can easily access the file.

If you have any questions or suggestions, please post a comment

Open any Microsoft(MS) Office program as a copy

DSP — Wed, 10 Dec 2008 22:30:05 +0000

Click open in the MS office program like MS excel or MS Word or any other Ms office programs.

Navigate and locate the file that you want to open

Click the arrow next to the open button

You will see the list of menu as seen below

Click open as copy

Ms office will automatically create a copy of the file and will open the file that you need as a copy.

This will create a copy of the file in the same folder.

You can also Open files in read only mode by clicking Open Read-Only

If you have any questions or suggestions, please post a comment

MS Excel Work Sheet Tips and Tricks

DSP — Thu, 23 Oct 2008 22:27:58 +0000

How to Delete, insert, Organize, Color, group, Move or Copy work Sheets in Microsoft Excel?

Insert Excel Sheet

If you want store more related data and differentiate various information, you do not need to create multiple spreadsheets or Excel files.

You just need to insert many sheets and customize it as needed.

One simple way of creating a sheet in the same workbook is by pressing “Shift+F11″ (Hold Shift key and press F11) You will see a new sheet created.

There is another method to create a new sheet with more options as follows

Right click on the sheets tab to get the menu like below

MS Excel insert Sheet

Click on the “Insert” menu

MS Excel will give you the below option

Ms Excel Insert Sheet Options

I do not want to deviate from this topic, so I am not going to explain all the options here. Click on the worksheet icon or the image

If you want to choose any other sheet type, like a chart or other downloaded template you can select the same

Click OK to insert the sheet and Excel will add a new sheet as below

MS Excel Insert Sheet

Most of us want only to insert a plain worksheet so I suggest the fastest way to Press the Shift+F11

How to Delete a sheet?

Right Click on the Sheets Tab and Excel will give a you a menu to select.

Click “Delete”

Ms Excel Delete Sheet

When you delete a sheet, Excel will ask you for a confirmation, because you cannot get the data back. It will be lost forever.

When you delete a sheet without any data, Excel will not ask for the confirmation, and it will just delete the sheet.

MS Excel delete-sheet-confirmation while Data is in the sheet

How to Rename Excel worksheet?

Right click on the sheets tab

Excel Rename Sheet

Excel will give you the menu to choose as below

Click “Rename”

The menu will disappear and the back ground of the sheet name is highlighted

Ms Excel rename sheet

Now you can type the name you desire and Rename the sheet

How to Move or Copy a sheet?

Right Click the Sheets tab

Excel will give you the menu to select “Move or Copy” option

Ms Excel Move or Copy

Move and Copy both function are in the same option, so it may be little confusing

Excel Move or Copy option

Ms Excel Move or Copy to current workbook

If you want to Move a sheet to the end position, just click “Move to end” and then Click “OK”. Do not click any other options

If you want to copy a sheet multiple times in the same workbook then click the check box at the bottom as shown in the below image

Excel Copy Sheet to current workbook

You can choose the location you want to copy the sheet. Before which sheet or at the end position or to another excel file or to a new workbook

If you want to Move any sheet or sheets within your current workbook, the simplest way is to drag the sheet to the desired position.

If you want to Move or copy the sheet to another workbook or excel file, do the following.

If you want to copy make sure the check box is clicked, you do not need to check the box if you want to move the sheet

Excel Move or Copy to another Excel sheet

I have 2 excel workbook opened

one is ” All Acc leads.csv”

another one is “Book1″ which we are working currently

Excel gives me the option to choose where to move or copy the sheet.

And if you do not want to move this to any existing file and want to move it to a “new book”, excel provides option for that also as shown in the above imageSimilar Posts:

Web based mail vs Desktop Mail Client

DSP — Wed, 22 Oct 2008 00:02:50 +0000

�

Compare Web based mail with Desktop Mail Client

Advantages of Web based email
- Web based mail allows user to access their email from any part of the world with internet connection
- Web based mail offers features like forwarding mails in seconds with attachment of large sizes
- Web based mail allows you to connect with friends, workers and family and transfer document with a single Id
- Organize the emails with folders or labels
- Does not get affected because of virus attachments
- Automatic filters available
- Free spam filters available with most of the email providers
- Free Anti-virus check for all the attachments
- Online free contact management

Disadvantages

Cannot access emails offline
Slow connectivity issues
Applying easy rules and filters is not possible
Limited options over email Clients
Cannot followup email
Labels and folder colors are not available with most of the providers
Content collapses when sending emails (Especially when sending tables)
Download every time you want to open the attachment

Advantages of Desktop Email Clients
- Offline access to all the emails
- Download only the headers
- Can work in slow internet connection by downloading the headers
- Any number of folders can be created
- Folders can be customized
- Reminder and follow up option
- One time download for all the attachment
- Set up a rule for automated actions
- Alerts for emails and customizable
- Preview of messages
- Grouping the messages by several selection like by Name, Conversation, Subject, Date and many more
- Sort and filter messages
Disadvantages of Desktop Email Clients
- Need to carry everywhere to access the old emails
- Need to have anti-virus software to clean the incoming and outgoing emails

There are more advantages and disadvantages for both category. I always suggest you to choose an email provider with web mail and also with IMAP access

Please post you comments

Dave Similar Posts:

Technology Help Center » Office 2003

MS Outlook 2003 and 2007 Tasks Shortcut keys

Download 100s of OUTLOOK Shortcut keys

MS Outlook 2003 and 2007 Contacts Keyboard Shortcuts

MS Outlook 2003 and 2007 Calendar Shortcut Keys

MS Outlook 2003 and 2007 Shortcut keys in Mail

MS Outlook 2003 and 2007 Shortcut keys for general tasks

MS Outlook 2003 and 2007 shortcuts for creating new items

Download All Outlook Shortcut Keys (100s of them)

MS Outlook 2003 and 2007 Shortcut Keys for Search

MS Outlook 2003 and 2007 Keyboard Shortcuts

Outlook Tips – Send and Receive Error message

MS Excel Tips – Find Duplicates from 2 columns

MS Excel Tips and Tricks – Change the Cell format from Text to Number

MS Excel Tips and Tricks – Remove or Add Fixed Decimal Points

MS Excel Tips and Tricks – Hide or Unhide scroll bar

MS Excel Tips and Tricks – How to insert Date and Time in Header or Footer

Excel Tips and Tricks Cell Label, Cell Name, Range Name

Excel Tips and Tricks – Hide Gridlines

MS Excel Tips and Tricks Hide Worksheet(S)

Read more tips and tricks from our website

Ms Excel Tips and Tricks Hide or Unhide Excel workbook

MS-Excel Tips and Tricks – Change the Gridline color

Read more excel tips and tricks from our website

MS office Tips – Add files to favorites for easy access

Read more Excel Ms office tips and tricks from our website

Open any Microsoft(MS) Office program as a copy

Read more Excel Ms office tips and tricks from our website

MS Excel Work Sheet Tips and Tricks

How to Delete, insert, Organize, Color, group, Move or Copy work Sheets in Microsoft Excel?

Insert Excel Sheet

How to Delete a sheet?

How to Rename Excel worksheet?

How to Move or Copy a sheet?

Web based mail vs Desktop Mail Client

Compare Web based mail with Desktop Mail Client