Technology Help Center » Outlook 2007

MS Outlook 2003 and 2007 Tasks Shortcut keys

DSP — Tue, 11 Aug 2009 18:36:00 +0000

Action	Shortcut
Display or hide the To-Do Bar	Alt+F2
Accept task request	Alt+C
Decline task request	Alt+D
Find task	Ctrl+E
Open the Go to Folder window	Ctrl+Y
New task	Ctrl+N
New task from anywhere in Outlook	Ctrl+Shift+K
New task request	Ctrl+Shift+U
Forward a task as attachment	Ctrl+F
Open selected task as journal item	Ctrl+J
Mark task as complete	Insert

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DSP — Mon, 10 Aug 2009 18:05:00 +0000

Action	Shortcut
Dial a contact	Ctrl+Shift+D
Find a contact	F3
Search address book	F11
Select all contacts	Ctrl+A
New email for selected contact	Ctrl+F
New Journal entry for selected contact	Ctrl+J
New contact	Ctrl+N
New contact from anywhere in Outlook	Ctrl+Shift+C
Open contact	Ctrl+O
Close contact	Esc
Open address book	Ctrl+Shift+B

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DSP — Sun, 09 Aug 2009 17:55:00 +0000

Action	Shortcut
Create a new appointment	Ctrl+N
Create a new appointment from anywhere in Outlook	Ctrl+Shift+A
Create a new meeting request	Ctrl+Shift+Q
Forward item	Ctrl+F
Reply to meeting request with a message	Ctrl+R
Reply all	Ctrl+Shift+R
Show from 1 to 10 days in the calendar	Alt+1, Alt+2, and so on, through to Alt+0 (for 10)
Go to date	Ctrl+G
Switch to weeks	Alt+– (minus sign)
Switch to months	Alt+= (equals sign)
Month view	Ctrl+Alt+4
Next/previous day	Ctrl+right arrow/left arrow
Next/previous week	Alt+down arrow/up arrow
Next/previous month	Alt+Page Down/Page Up
Start of week	Alt+Home
End of week	Alt+End
Full week view	Ctrl+Alt+3
Work week view	Ctrl+Alt+2
Next/previous appointment	Ctrl+. (period)/Ctrl+, (comma)
Set up recurring appointment	Ctrl+G
Select time that working day begins/ends	Home/End
Select previous/next block of time	Up arrow/down arrow
Select block of time at top of screen	Page Up
Select block of time at bottom of screen	Page Down
Extend/reduce time	Shift+up arrow/Shift+down arrow
Move appointment	up/down Alt+up arrow/Alt+down arrow
Move appointment forward one week	Alt+down arrow
Move appointment back one week	Alt+up arrow

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DSP — Sat, 08 Aug 2009 17:37:00 +0000

MS Outlook 2003 and 2007 Shortcut keys in Mail

Action	Shortcut
Switch to inbox	Ctrl+Shift+I
Switch to outbox	Ctrl+Shift+O
Send	Alt+S
Reply	Ctrl+R
Reply all	Ctrl+Shift+R
Forward	Ctrl+F
Forward as attachment	Ctrl+Alt+F
Mark as not junk mail	Ctrl+Alt+J
Check for new messages	F9
Create new message (when in Mail)	Ctrl+N
Create new message from anywhere in Outlook	Ctrl+Shift+M
Open a message	Ctrl+O
Open address book	Ctrl+Shift+B
Toggle follow-up flag	Insert
Mark as read	Ctrl+Q
Mark as unread	Ctrl+U
Find or replace	F4
Find next	Shift+F4
Print	Ctrl+P
Mark for download	Ctrl+Alt+M
Clear Mark for Download	Ctrl+Alt+U
Display send/receive progress	Ctrl+B

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DSP — Fri, 07 Aug 2009 17:24:00 +0000

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DSP — Thu, 06 Aug 2009 17:14:00 +0000

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DSP — Wed, 05 Aug 2009 17:14:36 +0000

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DSP — Wed, 05 Aug 2009 17:09:00 +0000

Action	Shortcut
Find a message or other such item	Ctrl+E
Clear the search box	Esc
Expand search to include all mail, calendar, or contact items depending on module	Ctrl+Alt+A
Expand the search query builder	Ctrl+Alt+W
Use advanced find	Ctrl+Shift+F
Create a new search folder	Ctrl+Shift+P
Search for text within an item	F4
Find next match within item	Shift+F4
Find and replace	Ctrl+H
Expand search to desktop	Ctrl+Alt+K

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DSP — Tue, 04 Aug 2009 16:57:33 +0000

Action	Shortcuts
Mail	Ctrl+1
Calendar	Ctrl+2
Contacts	Ctrl+3
Tasks	Ctrl+4
Notes	Ctrl+5
Folder list	Ctrl+6
Shortcuts	Ctrl+7
Next message (with a message open)	Ctrl+. (period)
Previous message (with a message open)	Ctrl+, (comma)
Move between Navigation Pane, Outlook main windows, and Reading pane	F6
Move around Navigation Pane	Arrow keys
Change folder	Ctrl+Y
Go to Search	F3
In the Reading pane, previous message	Ctrl+, (comma)
In the Reading pane, page down through text	Spacebar
In the Reading pane, page up through text	Shift+spacebar
Expand or collapse group in Navigation Pane	Shift++ (plus sign) or Shift+– (minus sign)
Expand or collapse group in inbox	Left arrow or right arrow
Next field in Reading pane	Shift+Tab
Previous field in Reading pane	Ctrl+Tab
Previous view in main Outlook window	Alt+B
Forward to next view in Outlook window	Alt+right arrow
Start a send/receive for all defined send/receive groups	F9
Start a send/receive for the current folder	Shift+F9
Define send/receive groups	Ctrl+Alt+S
Play a macro	Alt+F8
Select the InfoBar and show the menu of commands	Ctrl+Shift+W

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