How to ZIP or Compress Folders and email?

You cannot email a folder containing many files. No email provider allows that.

But you can compress the folder or convert the folder into Zipped file and email it.

All email provider allow you to send the files but not the folders, folders only contain many files but folders are not files.

If you have many files in one folder, simply follow the steps to ZIP and email.

I have created a demo folder for demo purpose

The folder name is Demo and it contains many text documents inside as seen below

Folder with many files
Folder with many files

Now go back to the folder and right click the folder

You will get set of menu which is called “Context Menu”

Click on “Send to” menu

Then click “Compressed (zipped) Folder” menu as seen below

Compressing Folder
Compressing Folder

You will sometime get a notification as seen below

Compressing Folder Notification
Compressing Folder Notification

You can click “Yes”

Once you click that, based on the size of the folder, you will immediately get a Zipped file instead of a folder.

Compressed Folder Zip File
Compressed Folder Zip File

Now you can view this folder in any Windows PC that is using XP or Vista. And you can also email this file as an attachment.

There are seperate softwares available for compressing folders and files. I have posted this only to help you know how to email a folder.

If you have any question or suggestion, post a comment

Dave 🙂

Free File Management Software for your PC (Windows XP/Vista)

File management system in Windows OS is not user friendly. There are so many options that you can get using other free addons.

Here are the best ones that I use. I have also given the download link so that you can download them and try it. These are so powerful for personal and business users and your staffs.

Folder Guide

This is a wonderful software which is free of cost. (Freeware)

This helps you to add more folders that you frequently access. For example, when you want to send an email and the file is in D: drive, when you click browse to attach the file it will only open “My Documents” then you need to navigate to the specific drive and the folder to attach the file.

Using folder guide, you just need to click on the folder which is already there in your context menu.

Before doing this you need to add the frequently accessed folder to the Folder guide.

Below is the picture of how a folder guide looks.

Folderguide Screenshot
Folderguide Screenshot

Download Folder guide

Please post a comment if you like this and have any questions