Posts Tagged ‘Email Tips’

What is CC and BCC?

You will hear this when you send an email or you will see people talking about this.

CC means Carbon Copy

BCC means Blind Carbon Copy

If you want to send an email to your staff and also if you want to notify your supervisor about the same email, in the TO field of the message, type the supervisor�s email address and in CC field enter the other staff email addresses.

So basically To means to whom the email is intended for CC means you want the other person also to be notified that you have send a mail TO some one.

Now use BCC when you do not want the TO and CC persons to know that you are copying this email to someone else at BCC.

So going back to the same example, Send the email TO your staff and CC your supervisor and BCC your boss. Now your staff and supervisor will not know that you have send the same email to your Boss. Which is why this is called Blind Carbon Copy (BCC)

Post a comment if it is confusing.

Dave

How to ZIP or Compress Folders and email?

You cannot email a folder containing many files. No email provider allows that.

But you can compress the folder or convert the folder into Zipped file and email it.

All email provider allow you to send the files but not the folders, folders only contain many files but folders are not files.

If you have many files in one folder, simply follow the steps to ZIP and email.

I have created a demo folder for demo purpose

The folder name is Demo and it contains many text documents inside as seen below

Folder with many files

Now go back to the folder and right click the folder

You will get set of menu which is called “Context Menu”

Click on “Send to” menu

Then click “Compressed (zipped) Folder” menu as seen below

Compressing Folder

You will sometime get a notification as seen below

Compressing Folder Notification

You can click “Yes”

Once you click that, based on the size of the folder, you will immediately get a Zipped file instead of a folder.

Compressed Folder Zip File

Now you can view this folder in any Windows PC that is using XP or Vista. And you can also email this file as an attachment.

There are seperate softwares available for compressing folders and files. I have posted this only to help you know how to email a folder.

If you have any question or suggestion, post a comment

Dave