Posts Tagged ‘Email’

How to ZIP or Compress Folders and email?

You cannot email a folder containing many files. No email provider allows that.

But you can compress the folder or convert the folder into Zipped file and email it.

All email provider allow you to send the files but not the folders, folders only contain many files but folders are not files.

If you have many files in one folder, simply follow the steps to ZIP and email.

I have created a demo folder for demo purpose

The folder name is Demo and it contains many text documents inside as seen below

Folder with many files

Now go back to the folder and right click the folder

You will get set of menu which is called “Context Menu”

Click on “Send to” menu

Then click “Compressed (zipped) Folder” menu as seen below

Compressing Folder

You will sometime get a notification as seen below

Compressing Folder Notification

You can click “Yes”

Once you click that, based on the size of the folder, you will immediately get a Zipped file instead of a folder.

Compressed Folder Zip File

Now you can view this folder in any Windows PC that is using XP or Vista. And you can also email this file as an attachment.

There are seperate softwares available for compressing folders and files. I have posted this only to help you know how to email a folder.

If you have any question or suggestion, post a comment

Dave

Web based mail vs Desktop Mail Client

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Compare Web based mail with Desktop Mail Client

• Advantages of Web based email
  • Web based mail allows user to access their email from any part of the world with internet connection
  • Web based mail offers features like forwarding mails in seconds with attachment of large sizes
  • Web based mail allows you to connect with friends, workers and family and transfer document with a single Id
  • Organize the emails with folders or labels
  • Does not get affected because of virus attachments
  • Automatic filters available
  • Free spam filters available with most of the email providers
  • Free Anti-virus check for all the attachments
  • Online free contact management

Disadvantages

• Cannot access emails offline
• Slow connectivity issues
• Applying easy rules and filters is not possible
• Limited options over email Clients
• Cannot followup email
• Labels and folder colors are not available with most of the providers
• Content collapses when sending emails (Especially when sending tables)
• Download every time you want to open the attachment

• Advantages of Desktop Email Clients
  • Offline access to all the emails
  • Download only the headers
  • Can work in slow internet connection by downloading the headers
  • Any number of folders can be created
  • Folders can be customized
  • Reminder and follow up option
  • One time download for all the attachment
  • Set up a rule for automated actions
  • Alerts for emails and customizable
  • Preview of messages
  • Grouping the messages by several selection like by Name, Conversation, Subject, Date and many more
  • Sort and filter messages
• Disadvantages of Desktop Email Clients
  • Need to carry everywhere to access the old emails
  • Need to have anti-virus software to clean the incoming and outgoing emails

There are more advantages and disadvantages for both category. I always suggest you to choose an email provider with web mail and also with IMAP access

Please post you comments

Dave