Technology Help Center » Excel Options

MS Excel Tips and Tricks – Change the Cell format from Text to Number

DSP — Wed, 31 Dec 2008 00:55:35 +0000

When you use Microsoft Excel, You will sometimes find that the numbers are not calculated properly. This is mainly because of the cell format.

Excel accepts Text and the Number input, it has the great capability to interpret between two. All the Excel cells are in General format, when you start working on any Excel sheet It automatically allots the format to each cell based on the characters inside.

If you see any cells containing the numbers but are aligned left side, you need to understand that the cell format is in Text mode. Whenever you see the numbers in any cells arranged in right side, The cell format is in Number.

The calculation only works if you have the cell in numbers format

You can change the format from Text to Number by following the method below

Click on any empty cell and right click

Choose cell formatting

You will see a menu opening as seen below

Under the Number Tab, Click number as shown in the image

Choose the decimal you want to have, make it �0� if you do not want any decimal

Click OK to save

Now type �1� in the cell that you have changed the format, Press enter

Then copy the cell

Now select all the cells that you want to be changed to Number formatting

Then right click and choose Paste Special

Excel will give you Paste special Options as seen below

Choose Multiply

Then click OK, Do not change any other values

Now you will see all the selected cell formatting changed to Numbers and Excel automatically aligns the numbers to the right side

Now your calculation should work

If you have any questions or suggestions, please post a comment

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MS Excel Tips and Tricks – Remove or Add Fixed Decimal Points

DSP — Tue, 30 Dec 2008 12:01:24 +0000

Sometimes you will see Microsoft excel sheet adds the decimal points with all the numbers that you enter. You can remove that from happening.

If you want to add the decimal points in every number you enter you can also do that.

Open the Excel Sheet
Go to Tools
Click Options

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Click the Edit tab
As highlighted in the above image, you will see the fixed decimal option
If you want the Excel to automatically enter the decimal points check the Fixed Decimal option, also you can choose how many decimal points that you want to have
If you want to remove the automatic decimal points, un check the Fixed decimal points
Click Ok to save the settings
Now any number you enter you will see the changes

This is applicable to Microsoft Office 2003, Excel 2003 and Excel 2007.

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MS Excel Tips and Tricks – Hide or Unhide scroll bar

DSP — Mon, 29 Dec 2008 10:25:03 +0000

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You can hide the vertical scroll bar or the horizontal scroll bar in any excel work book.
Go to Tools menu
Click Options

The options window opens as seen above
Just uncheck the Horizontal scroll bar to hide the Horizontal scroll bar. Check or uncheck the Vertical scroll bar to hide or unhide
You can also hide the sheets tab by unchecking the Sheets tabs check box
and click OK, you will see the changes in your excel
You can make this default in all the excel workbooks that you open by editing the template file

If you have a question, please post a comment.

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MS Excel Tips and Tricks – How to insert Date and Time in Header or Footer

DSP — Mon, 22 Dec 2008 13:11:40 +0000

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You can insert Custom Headers and Custom Footers in any Microsoft Excel worksheet, so when you print, you will automatically see the custom header or footer in all the pages that you print.

Open the Excel sheet that you want to have the date and time header or footer
Go to View menu
Click Header and Footer
You will see the Page setup window opening
Click the Custom Header if you want the date and Time to be set on top of every page
Click the Customer Footer, if you want the date and time to be set on bottom of every page

I am going to set this on header
When you click on custom header, you will see one more option window opening. You have 3 areas to set up the date and time. Click left empty pane if you want to set the date and time on left. Click center or right to set it accordingly.

Click the Date Icon to insert the Date
Click the time icon to insert the Time
And click OK to exit this menu
Now lets see the print preview

So now I have the Date and Time on every page I print from this MS Excel Sheet. You need to do this on every excel sheet that you want to have this set up.
If you want to set it by default on all the excel that you create, you need to edit the excel template
If you want to delete this Header and Footer
Go to View, click Header and Footer
Click Custom Header or Custom Footer
Delete the Characters inside the right or center or left side of the option window
Click ok

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Excel Tips and Tricks Cell Label, Cell Name, Range Name

DSP — Wed, 17 Dec 2008 11:59:37 +0000

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Microsoft Excel worksheets has name for each cells. They start from A1.

These are used to calculate values and for reference purposes. Having these numbers in a complex formula will be a pain. If you know these number in words it will be very easy to do the calculations.

So Go to the first cell A1

Just above that A1 cell, you have the cell reference box.

Type the name you want, I am typing First as a reference to cell A1. It means that there is no more A1 cell in the worksheet because we changed it to First.

And enter 3 inside the cell

Now move to any other cell and change the cell name/label to Last

Enter 2 in the cell

Now move to another cell and enter this simple formula

=First+Last

You will see the result 5

Before this formula to work, you need to change the options to accept these labels

Go to Tools menu and click Options

Under the calculations tab, Check the �Accept Labels in Formulas�

And click OK.

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If you have any questions or suggestions, please post a comment.

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Excel Tips and Tricks – Hide Gridlines

DSP — Mon, 15 Dec 2008 11:22:23 +0000

You can hide the excel gridlines by doing the following
Open Microsoft Excel sheet that you want to hide the gridlines
Go to Tools and click Options
You will see a small option window opening as below
At the bottom of the section under View tab, you will see the gridline option
Uncheck the gridlines options

Then click Ok
Now you will see all the gridlines disappeared. You can reactivate the gridlines by checking the gridlines in the options menu

If you have any questions or suggestions, please post a comment

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MS Excel Tips and Tricks Hide Worksheet(S)

DSP — Mon, 15 Dec 2008 09:16:11 +0000

You can hide Microsoft Excel worksheet from any work book
Open the Workbook that you want to hide the excel worksheets from
Select the sheet that you want to hide
You can also select the multiple worksheets, changes will appear in all the sheets
Go to Format menu
Click Sheet and Hide

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You will see the selected Excel worksheets vanishing from the view
If you want to unhide the sheets go to Format menu
Select sheet and Unhide

You will get a message window asking for confirmation to open a specific Excel sheet
Select the Excel worksheet that you want to unhide

You can unhide the multiple worksheets one by one, you cannot unhide them all together.
Applicable to Microsoft Excel 2003 and Microsoft Excel 2007

If you have a question or suggestion, please post a comment.

Ms Excel Tips and Tricks Hide or Unhide Excel workbook

DSP — Sun, 14 Dec 2008 12:07:00 +0000

You can hide any Microsoft excel workbook or sheets.
To hide a work book open the work book
Click Window menu
Click hide

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The current workbook will be hidden from the view
When you close the MS Excel, If you have not saved the excel work book earlier, you will be prompted for the ms excel to be saved
You can find the Ms excel in the same folder but when you open you will not see any content
If you want to unhide a work book, open the MS excel and go to Windows menu and click Unhide

Ms Excel will ask you which one of the hidden files that you want to open
Choose the file that you want to open

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MS-Excel Tips and Tricks – Change the Gridline color

DSP — Sun, 14 Dec 2008 11:30:44 +0000

Microsoft excel gridline are the ones that are around the cell in Grey color. By default excel has the grey color as the cell gridline border color.

You can change the Excel gridline color of a MS excel sheet by following the methods below.

Open MS Excel
Go to Tool
Click Options
You will see the small options windows opening as seen below

At the bottom of the excel options window you will see Window Options
You will also se Gridlines color
Choose the color that you want and click OK

Now you will see the MS excel gridline colors change to the new one that you have selected

Remember this is only applicable to one sheet that you select, if you want this gridline color change in all the Excel sheet in a work book, Group them before changing the color. To group all the sheet, hold shift key and click the first sheet then the last sheet.

To ungroup, right click on any excel sheet tab and select Ungroup

If you want this gridline color to affect all the excel workbook, you need to change the template.

This is applicable to MS Excel 2003 and Excel 2007.

Technology Help Center » Excel Options

MS Excel Tips and Tricks – Change the Cell format from Text to Number

MS Excel Tips and Tricks – Remove or Add Fixed Decimal Points

MS Excel Tips and Tricks – Hide or Unhide scroll bar

MS Excel Tips and Tricks – How to insert Date and Time in Header or Footer

Excel Tips and Tricks Cell Label, Cell Name, Range Name

Excel Tips and Tricks – Hide Gridlines

MS Excel Tips and Tricks Hide Worksheet(S)

Read more tips and tricks from our website

Ms Excel Tips and Tricks Hide or Unhide Excel workbook

MS-Excel Tips and Tricks – Change the Gridline color

Read more excel tips and tricks from our website