Posts Tagged ‘Gmail Filter’

Gmail Tips and Tricks – Gmail Settings Overview

Gmail offers user friendly settings options for any user to easily change many settings of their Gmail.

Below picture explains and describes a little bit about the settings option

When you click the settings button on top of the page you will see the below page with �General� options

Under the General Tab you have the options for the following

• Gmail Language settings
• Gmail Page Size Or number of Messages
• Gmail Keyboard Shortcuts On or Off
• Gmail Avatar or your picture
• Your contacts picture in Gmail or Gtalk
• Gmail Signature
• Gmail Personal Level Indicators
• Gmail Auto responder (Vacation Responder)
• Gmail outgoing message encoding
• Browser connection for Gmail (Secure or not)

Next to General Tab we have Accounts Tab as seen below

Under accounts tab you have the following option

• Sending mails from different address (Gmail From address)
• You can add another email address fro sending messages
• You can buy additional Gmail storage
• Fetch mail � Gmail offers a feature of getting messages from up to 5 POP account into your Gmail account
• Google account settings � Change password or security Question or alternate email ID
• Google apps with other Google Domain

Next to accounts Tab we have Labels Tab as seen below

This tab helps you to edit the labels

• You can add Gmail Labels
• Rename Gmail Labels
• Delete or remove Gmail Labels
• Create a new Gmail Labels

Next to Labels we have Filters as seen below

Using this Filter Tab you can do the following

• Edit Gmail Filters
• Delete Gmail filters
• Create Gmail filters

Next to Filters we have Forwarding and POP/IMAP as seen below

Using Forwarding and POP/IMAP option, you can do the following

• You can forward all the emails coming to your Gmail ID
• You can either keep the forwarded emails or delete them from Gmail
• You can Forward only specific emails using Filters
• Enable Gmail POP access
• Disable Gmail POP Access
• Options to delete the POP accessed emails from Gmail
• Gmail POP access configuration instructions or help
• Enable or Disable Gmail IMAP access
• Gmail IMAP configuration instructions

Next to Forwarding and POP/IMAP tab we have Chat Tabs as seen below

Using Chat options you can do the below

• Options to save or not save Gtalk chat history in Gmail
• Choose where you want the chat box to appear in Gmail
• Automatically add the contacts you send emails to, from Gmail
• Enable or Disable Chat sounds inside Gmail
• Enable or Doable animating emotions inside Gmail
• Option to sign-in with AIM

Next to Chat tab we have Web Clips as seen below

Using this Tab you can choose what content you want to display in web clips that appear on top of your inbox messages view

You can select from which site you want the clips from

Next to Web Clips we have Labs as seen below and this is a new feature added in 2008

Under Labs tab you will get options to set the below

• Labs feature are under test mode
• It may work or it may not work
• Once Gmail finds some features are used by many users and they find it useful, Gmail will make it as a permanent feature
• There are some wonderful options available in Labs Tab

So this is just the overview of Gmail settings options. I will be posting more about each options in this website.So don�t forget to book mark or browse through.

If you have any questions or suggestion, please post a comment

Dave

Gmail Filters Tips and Tricks

How to set Gmail Filters?

Email filters are used to organize the emails for easy access and for later use. You can organize your email inbox in such a way that, you will never miss any important email.

Please read this post carefully, and you can really do a lot of thing using filters in Gmail. In fact this is one of the important features why most of the people love Gmail.

Login to your Gmail account
In the main page you will see the filter option as highlighted below

Gmail Filter

• Click the link to get the Filter option as below

Gmail Filter View

• So this is the page where you can enter the filter criteria.
• If you want to Filter incoming emails based on from address, enter the address of the person who is going to send you the email. You can enter his name or the email address, I suggest you to use the email address rather than name, because there are several similar names which will confuse you later
• If you want to set a filter based on to whom it was sent, you can enter that. Note: You may think, I only have 1 email address and all the emails are sent to that address so how am I going to enter my email Id to filter. I have one more post in this website which talks about multiple email address in your same ID something like blogpostdemo+test@gmail.com instead of blogpostdemo@gmail.com. These types of address are used to create filters to organize the inbox
• If you know the subject of the message, you can enter a word or few words of the subject to filter the emails
• If you want to filter all the emails with a word anywhere in subject or sender or receiver or body of the content, enter it in “Has the word” field
• If you are looking for an email without a word enter the word in “Doesn’t have”
• If you want to filter the attachments separately, check the “Has attachment” option

Gmail Filter From address

Gmail Filter To address

• So enter the search or filter criteria and click “Next step”
• Below image explains the overview of the other options, click the image to enlarge

Gmail Filter Options

• Here you have many options to select
• Once you click the “Next Step” you will get the above seen screen and Gmail also searches and bring the result at the bottom of the filter option

Gmail Option Selection

• If you want the Filtered emails to skip the inbox and “archive it” choose the option “Skip the Inbox” remember, you will not find this in your inbox at all. If you choose this option , I advice you to set a Label so you can go back there and see if there is any important message.
• If you want the filtered Emails to be automatically marked as read, choose the option “Mark as Read”
• If you want the filtered Emails to be automatically starred, choose the option “Star it”
• If you want to organize the filtered email by labelling them, choose the option “Apply the Label” and click the drop down as seen below

Gmail New Label

• If you want to create a New Label click the “New Label” and you will get the pop up as below

Gmail New label

• Enter the Label Name and Click OK. You can edit the label names later, if you want to rename the label
• Once you create a new label you will see a confirmation as below

Gmail Label Confirmation

• If you want any emails to be forwarded to a different email address, you can enter the email address in the “Forward it to” field. This is very useful if you are using more than 1 email ID and if you want to access the emails from different ID. There is also option of setting Gmail Mail fetching. I have posted that in this website, read it if you want to organize all your emails in 1 Inbox. Remember, You cannot forward an old email that is already in your inbox using the filter option. This option is applicable only to new emails
• Once you finish choosing these options for your filter, Click create Filter and set the filter of your preference.
• You will also have an option for assigning the filter to the existing emails in your inbox by click the “Also apply this setting to XX conversation below”
• Is you go to your inbox, you will see the difference based on the filter criteria you have choosen

I suggest you to read more about Gmail Tips and Tricks that I have posted here to increase productivity

If you have any question or suggestions, please post a comment

Dave:)