Technology Help Center » Gmail Forward

Gmail Tips and Tricks – Combining Gmail Filters

DSP — Tue, 18 Nov 2008 22:25:42 +0000

Gmail�s greatest strength is its filter options. This is far more better than any other email service providers like Yahoo and MSN.

You can create UNLIMITED number of Gmail filters
But when you create a forward filter you cannot create more than 20 forward filters

What is forward filter?

When you create a filter that sets few emails to be forwarded to a specific ID, these filters are called forward filters and Gmail only allows 20 forward filters

What if you want to add more forward filters?

You can use the combining forward filter options

If you want to forward 2 different senders to a same email ID, you can combine them, the steps are given below

Login to Gmail
Click create new filter menu which appears next to search button on top

You will get the filter options as seen below
In the From field of the options, enter the sender�s email addresses that you want to forward to any address
For example, If you want blogpostdemo@gmail.com and blogpostdemo+test@gmail.com to be forwarded to another ID, enter� blogpostdemo@gmail.com and blogpostdemo+test@gmail.com in the from filed as shown below
You should enter the email addresses in a bracket or parenthesis () and you should mention OR between both the email addresses
(blogpostdemo@gmail.com OR blogpostdemo+test@gmail.com)

You can enter more than 2 email addresses in the From field
Click Next step
Choose the Forward button

Enter the email ID that you want to forward emails to
And Click Create Filter to create a new filter
So this way you can combine 2 or more filters into 1
This is applicable to all the fields, you can mention OR and create filters to combine two filters

Read more interesting topics from our website.

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Gmail Tips and Tricks Gmail – Message View Options (Reply to all, Forward all, Print, Delete Message)

DSP — Sun, 16 Nov 2008 14:18:51 +0000

How to �reply to all� �Forward all� �Print all� �Delete Message� in Gmail?

Gmail offers multiple methods for doing the above.

If you want to delete the message in Inbox view, Select the messages in you want to delete and click the button �Delete�

When you select a conversation and Delete the message, all the emails n the conversation will be deleted.

So do not delete the entire message if you want to delete a separate message. The following steps will explain how to delete a single message in a conversation.

Click the message that you want to view and click on the small arrow appearing on the right top corner of the message view next to �Reply�

You will see the below options.

So if you want to reply to all the email addresses in the specific message click �Reply All�

If you want to forward the specific message click �Forward�

If you want to create a filter for the type of message that you are viewing currently, click �Filter messages like this�

If you want to Print only the selected message excluding all the messages in the conversation, click �Print�

If you want to delete only the selected message that you are viewing currently in a conversation, click �Delete this message�

�Report Phishing� rarely used. If you want to complaint any messages as Phishing, you can click �Report phishing�

If you want to see the original message of the conversation, click �Show Original�

If your messages are not in good format or not readable click �Message text Garbled� this will open a new window with the message and display the massage in plain text.

All the above steps are applicable to separate messages, it does not affect the conversation in Gmail.

If you have a question or suggestion, post a comment.

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Gmail Filters Tips and Tricks

DSP — Thu, 30 Oct 2008 11:09:06 +0000

How to set Gmail Filters?

Email filters are used to organize the emails for easy access and for later use. You can organize your email inbox in such a way that, you will never miss any important email.

Please read this post carefully, and you can really do a lot of thing using filters in Gmail. In fact this is one of the important features why most of the people love Gmail.

Gmail Filter

Click the link to get the Filter option as below

Gmail Filter View

So this is the page where you can enter the filter criteria.
If you want to Filter incoming emails based on from address, enter the address of the person who is going to send you the email. You can enter his name or the email address, I suggest you to use the email address rather than name, because there are several similar names which will confuse you later
If you want to set a filter based on to whom it was sent, you can enter that. Note: You may think, I only have 1 email address and all the emails are sent to that address so how am I going to enter my email Id to filter. I have one more post in this website which talks about multiple email address in your same ID something like blogpostdemo+test@gmail.com instead of blogpostdemo@gmail.com. These types of address are used to create filters to organize the inbox
If you know the subject of the message, you can enter a word or few words of the subject to filter the emails
If you want to filter all the emails with a word anywhere in subject or sender or receiver or body of the content, enter it in “Has the word” field
If you are looking for an email without a word enter the word in “Doesn’t have”
If you want to filter the attachments separately, check the “Has attachment” option

Gmail Filter From address

Gmail Filter To address

So enter the search or filter criteria and click “Next step”
Below image explains the overview of the other options, click the image to enlarge

Gmail Filter Options

Here you have many options to select
Once you click the “Next Step” you will get the above seen screen and Gmail also searches and bring the result at the bottom of the filter option

Gmail Option Selection

If you want the Filtered emails to skip the inbox and “archive it” choose the option “Skip the Inbox” remember, you will not find this in your inbox at all. If you choose this option , I advice you to set a Label so you can go back there and see if there is any important message.
If you want the filtered Emails to be automatically marked as read, choose the option “Mark as Read”
If you want the filtered Emails to be automatically starred, choose the option “Star it”
If you want to organize the filtered email by labelling them, choose the option “Apply the Label” and click the drop down as seen below

Gmail New Label

If you want to create a New Label click the “New Label” and you will get the pop up as below

Gmail New label

Enter the Label Name and Click OK. You can edit the label names later, if you want to rename the label
Once you create a new label you will see a confirmation as below

Gmail Label Confirmation

If you want any emails to be forwarded to a different email address, you can enter the email address in the “Forward it to” field. This is very useful if you are using more than 1 email ID and if you want to access the emails from different ID. There is also option of setting Gmail Mail fetching. I have posted that in this website, read it if you want to organize all your emails in 1 Inbox. Remember, You cannot forward an old email that is already in your inbox using the filter option. This option is applicable only to new emails
Once you finish choosing these options for your filter, Click create Filter and set the filter of your preference.
You will also have an option for assigning the filter to the existing emails in your inbox by click the “Also apply this setting to XX conversation below”
Is you go to your inbox, you will see the difference based on the filter criteria you have choosen

I suggest you to read more about Gmail Tips and Tricks that I have posted here to increase productivity

If you have any question or suggestions, please post a comment

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