Technology Help Center » Gmail Labels

Gmail Tips and Tricks – How to view archive emails in Gmail?

David Solomon — Thu, 20 Nov 2008 12:00:14 +0000

Gmail offers a feature called Archive where one can move the unwanted emails and use it for feature. This is a great Gmail feature, instead of deleting a message, you can archive it and the email will move from your Inbox.

The emails moved to Archive are not visible in your Inbox or under any label. Gmail introduced a feature called All Mail, where you can view all the messages from your Inbox and Labels and from Archive.

Gmail counts the storage space used in Archive folder. When you do a search Gmail brings the files in Archive folder then you can decide to move to Inbox or label it.

So when you send an email to Archive, you can create a Label called Archives, this way when you click Archive Label, you can view all the emails in Archive folder.

Note: You cannot create a Label called Archive but create Archives, and assign the label before you Archive.

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Gmail Tips and Tricks – Gmail Labels vs Folders

David Solomon — Tue, 18 Nov 2008 23:31:36 +0000

What is the difference between email folders and Gmail Labels?

�

Gmail Labels	Folders
You can apply any number of Labels to 1 single message	1 email can be sent to only one folder or you can only copy emails to multiple folder
Gmail uses conversation and one label can track all the conversation	NA
A conversation can have email from Sent or Draft or Inbox or Archive. Label can pull all that when you click on it	You will have to remember where every related message is
You have the option of searching the conversation by Label	This may not be the same with Folders
You can add more labels later	You have to copy the emails to more folders
You can delete or remove the label applied to an email by one click	You cannot do it easily

So these are only the theory of the difference between Labels and Folders. If you start using Gmail labels you will see more differences.

My opinion is Labels are the best.

If you have any questions or suggestions please post a comment.

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Gmail Tips and Tricks – Gmail Settings Overview

David Solomon — Tue, 11 Nov 2008 12:07:43 +0000

Gmail offers user friendly settings options for any user to easily change many settings of their Gmail.

Below picture explains and describes a little bit about the settings option

When you click the settings button on top of the page you will see the below page with �General� options

Under the General Tab you have the options for the following

Gmail Language settings
Gmail Page Size Or number of Messages
Gmail Keyboard Shortcuts On or Off
Gmail Avatar or your picture
Your contacts picture in Gmail or Gtalk
Gmail Signature
Gmail Personal Level Indicators
Gmail Auto responder (Vacation Responder)
Gmail outgoing message encoding
Browser connection for Gmail (Secure or not)

Next to General Tab we have Accounts Tab as seen below

Under accounts tab you have the following option

Sending mails from different address (Gmail From address)
You can add another email address fro sending messages
You can buy additional Gmail storage
Fetch mail � Gmail offers a feature of getting messages from up to 5 POP account into your Gmail account
Google account settings � Change password or security Question or alternate email ID
Google apps with other Google Domain

Next to accounts Tab we have Labels Tab as seen below

This tab helps you to edit the labels

You can add Gmail Labels
Rename Gmail Labels
Delete or remove Gmail Labels
Create a new Gmail Labels

Next to Labels we have Filters as seen below

Using this Filter Tab you can do the following

Edit Gmail Filters
Delete Gmail filters
Create Gmail filters

Next to Filters we have Forwarding and POP/IMAP as seen below

Using Forwarding and POP/IMAP option, you can do the following

You can forward all the emails coming to your Gmail ID
You can either keep the forwarded emails or delete them from Gmail
You can Forward only specific emails using Filters
Enable Gmail POP access
Disable Gmail POP Access
Options to delete the POP accessed emails from Gmail
Gmail POP access configuration instructions or help
Enable or Disable Gmail IMAP access
Gmail IMAP configuration instructions

Next to Forwarding and POP/IMAP tab we have Chat Tabs as seen below

Using Chat options you can do the below

Options to save or not save Gtalk chat history in Gmail
Choose where you want the chat box to appear in Gmail
Automatically add the contacts you send emails to, from Gmail
Enable or Disable Chat sounds inside Gmail
Enable or Doable animating emotions inside Gmail
Option to sign-in with AIM

Next to Chat tab we have Web Clips as seen below

Using this Tab you can choose what content you want to display in web clips that appear on top of your inbox messages view

You can select from which site you want the clips from

Next to Web Clips we have Labs as seen below and this is a new feature added in 2008

Under Labs tab you will get options to set the below

Labs feature are under test mode
It may work or it may not work
Once Gmail finds some features are used by many users and they find it useful, Gmail will make it as a permanent feature
There are some wonderful options available in Labs Tab

So this is just the overview of Gmail settings options. I will be posting more about each options in this website.So don�t forget to book mark or browse through.

If you have any questions or suggestion, please post a comment

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Edit, Rename, Delete Gmail Labels (Gmail Tips and Tricks)

David Solomon — Tue, 04 Nov 2008 10:56:30 +0000

How to Create, Edit, Rename or delete Labels in Gmail?

Gmail offers this wonderful feature called labels to organize the emails. I have already posted about changing label colors. Follow these steps to Edit the labels.

Log in to Gmail
Top right corner of the page you will see the settings button, Click “Settings”
You will get a page with all the settings information
Click the “Label” Tab
You will see all the available labels
If you want to rename any Labels, on the right side you will see a link called “Rename”
Click the “Rename” link, you will see a pop up asking for the new name
Enter the new name and change the label name
If you want to delete any labels that you do not want, Click “Remove” link at the right side of the each Label
It will ask for a confirmation to delete (You cannot get the labels back)
If you click OK the label will be deleted
Remember, if you delete a label, the emails assigned with the labels will not be deleted. But if you delete the label by mistake you cannot assign the label back to the same emails
If you want to create a new label
Enter the new label name into the “Create a new Label” Box and click “Create”

Edit Label Demo

You can create many labels

You can color the labels as you want

If you have any question or suggestion, Please post a comment.

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Gmail Labels Tips and Tricks – Change Label Colors

David Solomon — Tue, 04 Nov 2008 10:04:06 +0000

How to Change the Color of each label?

Easily change the color of the labels in Gmail to differentiate easily between 2 labels.

Left side of the page you will see the list of all the labels

Right side of the label you will see a small box, just click the small box to display the colors that you want to choose

Change label colors

As seen above change the colors of your choice

Gmail Label Colors

This feature is not available in most of the email providers

Thanks to Google for this wonderful feature

If you have any question or suggestion, please post a comment

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