Technology Help Center » Gmail

Gmail Tips and Tricks – Delete Gmail Contacts

David Solomon — Thu, 04 Dec 2008 12:37:38 +0000

Gmail contacts are stored automatically when you send an email to somebody, it also stores contacts or emails addresses that are typed wrongly by mistake.

You can easily delete the Gmail contacts that you do not want anymore.

Go to the contacts page by clicking on the Contacts link on the left side of your Gmail

Search and find the contact that you want to delete

You will see the delete option as seen below

Choose the contact and click the Delete contact button

Gmail will give you a final confirmation message to delete the contact, click yes to delete the contact

Using the method above you can delete any Gmail contacts or email addresses in your address book.

If you have any questions or suggestions, please post a comment

Gmail Tips and Tricks – Gmail Address Book

David Solomon — Thu, 04 Dec 2008 12:18:55 +0000

Gmail offers a contact management system that acts as a great online address book.

Gmail address book is very easy to use and very well organized automatically. you will not have too many windows opening like Yahoo, instead everything happens in a same window.

Open the Gmail contacts page by clicking on the Contacts link on the left.

If you have 50 Gmail contacts or more do a simple Gmail contact search by the known name and add to a group easily

Once you have many groups, you can send emails to all Gmail contacts in one click.

Even is you don�t have any groups but want to send email to 2 contacts select the 2 contacts and click the email button as seen below.

You can view the emails sent and received by the selected Gmail contacts.

If you have any questions or suggestions, please post a comment.

Gmail Tips and Tricks – Find/Search Gmail Contacts

David Solomon — Thu, 04 Dec 2008 12:00:32 +0000

Gmail contacts are best way to organize all your contacts and contacts in one place, You can use Gmail contacts as an address book.

If you have lots of email addresses and if you are looking for specific contact or specific email address, you can do a simple search to find the Gmail contact.

Click the contacts link on the left side of the page

You will see the Gmail contacts page

On top of the page, you can see the search box as seen below

Type your search query in the Gmail contact search box

You will see the results below as you type. This is a great feature Gmail offers to find contacts easily.

If you have any questions or suggestion please post a comment

Gmail Tips and Tricks – Export Gmail Contacts Or Contacts Group

David Solomon — Thu, 04 Dec 2008 11:33:31 +0000

Gmail offers easy export option for all the contact in your Gmail contacts.

Click Contacts on the left side of the page

You will get a new screen with Gmail contact Export option on the right side

Click on the Export link

You will see the Export options

Gmail contacts offers a feature where you can export your contacts by group. So choose the group that you want to export

Choose the format that you want to export

Google format helps you to upload the CSV file to another Gmail ID

Outlook format helps you to upload the CSV file to widely used email services like Yahoo, Hotmail etc�

Gmail Contacts will get exported and ask you for the file location to save the exported Gmail contacts.

You can use the uploaded file to copy the contacts to another email programs.

If you have and questions or suggestions, please post a comment.

Gmail Tips and Tricks – Gmail Add New Contacts

David Solomon — Thu, 04 Dec 2008 11:04:00 +0000

Gmail offers a great contact management tools to easily add and manage many contacts.

If you want to add any new contacts

On the left side of the Gmail page, you will see the link Contacts

Click the Contacts link

Gmail will open the contacts page

On the left corner of the page content you will see the button to add a new contact as seen below

Click the icon

You will get the new form for adding a new contact

You can� add more than 1 email address more than 1 Phone number more than 1 address and more than 1 IM id to a sigle contact.

So you can use Gmail Contacts as a phone books or contact organizer.

This way you can only add one contact to Gmail.

If you want to import bulk contacts to Gmail contacts you can do that by following the methods below

You need to have the CSV file ready with contacts. If you want to transfer contacts from Yahoo or transfer contacts from Outlook or copy contacts from Yahoo, Hotmail, AOL or any email, you need to import the CSV file from the emails and have it ready for uploading it in Gmail.

Click Import on the top right corner of the content page

You will see the screen as seen below with import options

Click the choose File button and select the contact CSV file

Then click the Gmail contact group that you want all the contacts to be saved

Then click Import

All your contacts in the CSV file will be loaded within few seconds

If you have any questions or suggestions, please post a comment.

Gmail Tips and Tricks – Gmail Search, Inside Chat or Gtalk

David Solomon — Wed, 03 Dec 2008 11:34:24 +0000

Gmail offers a great search feature similar to Google search.

Gmail chat history or Gtalk history is stored inside your Gmail account. You can do a search only inside the Gtalk chat history by following the method below.

In the Gmail search box type is:chat

This Gmail search will bring all the chat history.

If you are looking for any messages or chat name type is:chat David

If you have any questions or comments, please post a comment.

Gmail Tips and Tricks – Gmail search, Find emails Before or After specific Date

David Solomon — Wed, 03 Dec 2008 11:13:41 +0000

Gmail offers a great search feature similar to Google search which is very easy to use.

If you are looking for an email received or sent on a specific date range follow the steps below.

In the Gmail search box type before:2008/11/01

This Gmail search will bring all the emails sent and received before 1st November 2008.

In the Gmail search box type After:2008/11/01

This Gmail search brings all the emails sent and received after 1st November 2008.

Note: You need to use yyyy/mm/dd format for inputting the date (year/month/date)

You can use this Gmail advanced search key along with other Gmail advanced search operators.

Eg:

After:2008/11/01 From:David � This Gmail Search will bring all the emails from David and are after 1st November 2008

You can do Gmail search for email sent to an address after or before specific date.

You can do Gmail search inside labels and folders and after or before a specific date and also more search like the above one.

If you have any questions or suggestions please post a comment.

Gmail Tips and Tricks – Gmail Search, Find all CC and BCC emails

David Solomon — Wed, 03 Dec 2008 10:52:34 +0000

Gmail offers a� great search feature that is similar to Google search.

If you are looking for emails that are CC to a specific person, you can follow the steps below.

Type CC:David

This search will bring all the email where David is in CC

If you Type BCC:David

This search will bring all the emails where David is in BCC

If your name is in BCC field, you cannot get those messages by this search, Gmail BCC search is only applicable to the emails that you have sent to.

But Gmail CC search is applicable to all the emails including yours.

You can use these Gmail advanced search operators along with other advanced search operators to find specific Gmail messages.

If you have any questions or suggestions, please post a comment.

Gmail Tips and Tricks – Gmail Search, Find all Starred, all read, all unread emails

David Solomon — Wed, 03 Dec 2008 10:40:46 +0000

Gmail offers a great search feature that is similar to Google Search. It is very easy to use.

If you want to easily find all the unread or all the read emails or the emails that are starred follow the steps below.

Type is:starred for all the starred messages

is:unread for all the unread emails

is:read for all the read emails

You can use these keywords along with other keywords and you can search inside read or unread or starred messages.

If you are looking for an email from David and if you know it is inside a starred messages, type is:starred from:David this Gmail search will bring all the emails from David but only the starred messages.

You can use many advanced operator with this search like follows.

Label:David is:Starred � this finds all the emails in the label David and are starred.

is:starred label:David � this finds all the emails starred and with the label David.

To:David is:starred � this search finds all the emails sent to David and are Starred.

is:unread label:David � this search find all the emails in the Label David and are unread.

I can extend this list to many search type but you can do the search and see for yourself.

If you have any questions or suggestions, please post a comment.

Gmail Tips and Tricks – Gmail Search, Find emails in Specific Folders

David Solomon — Sun, 30 Nov 2008 10:19:54 +0000

Gmail offers a great search feature similar to Google search. It is very easy to use.

If you are searching for emails that are only in Inbox and if you do not want to include the emails from your sent item or from spam folder or from any labels use the following method to do this search.

Type in:inbox

in:spam

in:sent mail

in:trash

This operators only searches inside a specific folders instead of all emails in your Gmail.

You can use advanced search operators like

From:

To:

And

Subject:

You need to use these operators next to the in:inbox or next to any folders that you want to search.

If you have any questions or suggestions, please post a comment.

Gmail Tips and Tricks – Gmail Search, Find emails in your trash and archive

David Solomon — Sun, 30 Nov 2008 10:03:59 +0000

Gmail offers a search feature similar to Google search. It is very easy to use.

If you are looking for emails that are in your trash folder or in your archive folder or inside you spam folder, use the following method to search.

Type in:anywhere

So if you are search for emails from David and you do not know where it is, type in:anywhere from:David

This Gmail search will bring the emails from all the folders including Gmail spam folder and Gmail trash folder.

You can do advanced search along with this search, like search subject or exact words or email sent to.

If you have any questions or suggestions, post a comment.

Gmail Tips and Tricks – Gmail Search, Find emails using exact phrases

David Solomon — Fri, 28 Nov 2008 10:49:50 +0000

Gmail offers a great search feature similar to Google search, it is very easy.

If you are looking for any emails that contains Social Gathering, you can do the simple search by typing Social Gathering in the search box. But Gmail will bring the emails with the word social and gathering anywhere in the email this will be very broad search.

If you type the search with in the quotes as shown below you will get the results exactly matching Social Gathering.

Type �Social Gathering�

You can also do this search along with other keywords,

for example subject:�Social Gathering�

This will bring all the emails with the subject line Social Gathering

So the quotes around any phrases means the exact phrase without splitting them. Try this search and you will see the difference yourself.

You can also do this search by going into Gmail search options as shown below

You will see the below screen where you can enter your Gmail search criteria

If you have any questions or suggestions, please post a comment.

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Gmail Tips and Tricks – Gmail Search, Find Gmail attachment by name

David Solomon — Fri, 28 Nov 2008 10:29:38 +0000

Gmail offers search feature similar to Google search. it is very easy to use.

If you are looking for an attachment and if you know the name you can do the search by the following method.

Type filename:timesheet

This search will bring all the emails with the attachment timesheet

You can also do this search for file types, If you know that you have a PDF and you do not know the name, you can type Filename:PDF

This search will bring all the emails with the PDF attachment

There should not be any space in between File and Name

You can also do this search by going to the search options screen

You will see the screen as shown below where you can do the detailed search without entering the advanced operators

If you have any questions or suggestions, please post a comment.

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Gmail Tips and Tricks – Gmail Search, Search emails with attachments

David Solomon — Fri, 28 Nov 2008 10:12:18 +0000

Gmail offers the search feature similar to Google search.

You can find all the emails with the attachment by following the steps below.

Type has:attachment in the search box, Gmail will bring all the emails with the attachment in your email.

You can also refine your search using from keyword as shown below

If you want to find all the emails from David and with the attachment type has:attachment from:David

Gmail will bring the emails from David and only the emails with the attachment

You can also do this search inside a label by typing Label:Family has:attachment

This will bring all the emails has the attachment and inside Gmail Label Family.

You can add more search operators and do your search.

If you are looking for more easy way click the search option next to the search button as shown below

You will get a screen with below seen options.

This method is very good where you do not need to enter the keywords

Remember Gmail does not offer searching inside an attachment yet. Yahoo offers this feature where you can search inside most of the attachments.

If you have any questions or suggestions, please post a comment.

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Gmail Tips and Tricks – Gmail search, Search within specific label

David Solomon — Thu, 27 Nov 2008 12:50:52 +0000

Gmail offers a great search feature similar to Google search which is very easy to use.

If you are looking for messages from specific Label, do the search as shown below.

If you are looking for emails from David in label Family, type Label:Family From:David

This Gmail search will bring the emails from David and which is inside the Label Family

Do not forget to add the space between the first criteria and the second one.

You can use Gmail label search to search messages sent to a specific address

This Gmail search will bring the emails sent to David and which is inside the label Family

You can also search for emails with the specific word and only in a label as shown below

This Gmail Search brings the emails with the word meeting and which is inside� the label Family

You can also narrow your search results by adding more operators to this Gmail search type.

If you want to find the emails inside label Family and with the subject meeting, type Label:Family Subject:Meeting

If you want to exclude emails with the specific word and which is inside a Label, Type Label:Family Subject:Meeting -November

If you are not comfortable with operators like this, you can choose the advanced search option and type the search that you want to do.

Once you click on the search options, you will see the screen as shown below (Click to Enlarge)

You have all the options mentioned above in detail.

If you have any questions or suggestion, please post a comment.

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Gmail Tips and Tricks – Gmail search, Exclude specific messages from your search

David Solomon — Thu, 27 Nov 2008 10:20:04 +0000

Gmail offers the search feature similar to Google search.

When you do the search, you can exclude unwanted messages by adding the hyphen as shown below.

If you are searching for any email with the word meeting but not the word November, type in the search box as meeting �November

You need to add the hyphen and the word that you don�t want to see in your search result and remember not to put the space after the hyphen.

You can do advanced searches using this operator. And also you can only eliminate 1 word off from your search, if you want to eliminate more than 1 word, Gmail does not search properly.

If you want to filter out more than 1 word do the search as shown below.

This Gmail search will bring all the emails with the word meeting and without the word November and December.

If you have any questions or suggestions, please post a comment.

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Gmail Tips and Tricks – Gmail Search, Find messages from more than 2 senders

David Solomon — Wed, 26 Nov 2008 14:10:12 +0000

Gmail offers a search feature which is similar to Google search. It is very easy to use. You can find emails from more than 1 sender in one search.

If you want to find all emails from any sender you need to use from: senders name

But the same time if you are looking for all the emails from David and Solomon, you can use the operator OR as seen below

From:David OR From:Solomon

You need enter the first search criteria and a space and OR and a space then the second search criteria.

OR should be uppercase.

This search will bring the emails from David and Solomon.

You can also add more criteria using OR

If you want to find emails from David and also emails sent to Solomon, you can use the search to: as seen below

This search will bring all the emails received from David and sent to Solomon

If you have any questions or suggestions, please post a comment.

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Gmail Tips and Tricks – Gmail Search, Search only the Subject of all emails

David Solomon — Wed, 26 Nov 2008 13:33:09 +0000

Gmail search feature is a great tool compared to all other email services. Gmail search feature is similar to Google search.

If you are looking for a specific email and if you think you know the subject line or specific word in a subject line use this search to find what you are looking for.

For example, if I am looking for all the meeting invitation from someone, I am sure the subject will have the word meeting in it. so I need to search as below

Subject:Meeting

This search will bring all the emails with the word in subject line �meeting�

You can use phrases or a single word in Gmail search box

If you have any questions or suggestions, please post a comment

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Gmail Tips and Tricks – Gmail Search, Find all emails sent to a specific email address

David Solomon — Wed, 26 Nov 2008 13:16:46 +0000

Gmail offers a great search feature where you can do the search similar to Google. It is easy and fun doing it.

If you want to find all the emails sent to a specific email address follow the steps.

Type to:Recipient Name

or you can type

to:Recipient email address

You can find all the emails sent by you or by someone else.

You can use the contact’s name or Contact’s email address

Using this feature it is very easy to search and filter emails. You can also add filters based on this criteria. If you apply label, it will be very easy to access later.

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Gmail Tips and Tricks – Gmail Search, Finding all the emails from specific sender

David Solomon — Wed, 26 Nov 2008 13:00:53 +0000

Gmail offers the search feature which is similar to Google search. Gmail search does not act equal to Google search but it is similar.

If you want to find any emails from a specific sender you need to type in the search box from:Sender�s Name

for example: To find all the emails from David, type From:David

You can also type the email address of the sender as From:sender@sender.com

This search will display all the emails from the specific sender

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Google Funny Errors – Different language help page

David Solomon — Fri, 21 Nov 2008 21:54:45 +0000

When I wanted to find some help for Gmail. I went to search the Gmail help center.

I went to the following link

http://mail.google.com/support/bin/answer.py?answer=29289&topic=13292

I am an English user and I browsed everything in Language, but see the below image, I don’t even know what language it is.

Why Google does such a small mistakes?

They have so much employees and can�t they control this?

You can see all the other letters are English except the content.

Post your comment about what you think.

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Gmail Tips and Tricks – Gmail Themes, Gmail Skins

David Solomon — Thu, 20 Nov 2008 12:16:33 +0000

Gmail has introduced Gmail Themes recently.

I accidentally happen to check one of my Gmail ID found this feature. And this feature is not available in other Gmail IDs and I am not sure why.

Below is the screen shots of my Gmail after applying new skins. Click to enlarge the Image.

Click this image to view to large.

There are more than 25 themes available with Gmail.

This is the view of my Inbox.

I am still not sure why it is not available in all my Gmail IDs.

Keep looking at your settings tab, for Themes.

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Gmail Tips and Tricks – How to view archive emails in Gmail?

David Solomon — Thu, 20 Nov 2008 12:00:14 +0000

Gmail offers a feature called Archive where one can move the unwanted emails and use it for feature. This is a great Gmail feature, instead of deleting a message, you can archive it and the email will move from your Inbox.

The emails moved to Archive are not visible in your Inbox or under any label. Gmail introduced a feature called All Mail, where you can view all the messages from your Inbox and Labels and from Archive.

Gmail counts the storage space used in Archive folder. When you do a search Gmail brings the files in Archive folder then you can decide to move to Inbox or label it.

So when you send an email to Archive, you can create a Label called Archives, this way when you click Archive Label, you can view all the emails in Archive folder.

Note: You cannot create a Label called Archive but create Archives, and assign the label before you Archive.

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Gmail Tips and Tricks – Delete Gmail Messages Caution

David Solomon — Thu, 20 Nov 2008 11:41:50 +0000

Deleting messages in Gmail is very easy.

But when you want to delete 1 message in a conversation, you may end up deleting the whole conversation.

You cannot delete a single message in a conversation from the Inbox view.

You need to open the conversation and select the message that you want to delete and click on right top of the message box where you see a small down arrow.

Gmail will display a list of options and choose �Delete this message�.

Now, only the selected message is deleted and the rest of the conversation is not deleted.

All the deleted messages will be stored in Trash folder, and all the messages in Trash folder will automatically be deleted in 30 days.

If you want to delete the messages from Trash folder, Open the trash folder and select the messages you want to delete and choose delete forever on top.

If you want to delete all the messages in your Trash folder click Empty Trash now, this will delete all the messages in your trash folder.

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Gmail Tips and Tricks – Gmail Storage Space limitation

David Solomon — Thu, 20 Nov 2008 11:24:11 +0000

Gmail offers around 7 GB as on 20th November 2008. And they have the storage increasing everyday by few KB.

I guess it will take another year to add 1 more GB.

But for any email user 7Gb is really great. Gmail does not restrict the number of email Ids that you create, so you can forward your old emails to another Gmail ID and archive it. And do not forget to delete the forwarded messages in your Gmail.

When you run out of Gmail Storage Space, all your email will stay in Gmail server for few days. You will also get a notification on your alternate email ID that you have provided to Gmail. If you do not delete and empty some space for new messages, Gmail will send the emails back to the sender.

You can see your Gmail space usage at the bottom of the Gmail page after you login. These letters will become red when you reach near the maximum limit.

Gmail also calculates the message size in your spam folder and messages in your Trash folder. So make sure to delete Spam folder and empty the trash folder.

Gmail also counts your attachment size when calculating the storage space.

So the best option would be, to create one more Gmail ID and forwarding your old emails.

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Gmail Tips and Tricks – Using Boolean Operators in Gmail Filters

David Solomon — Wed, 19 Nov 2008 18:10:30 +0000

Gmail offers Filter options which is a great and very useful feature, in addition to that you can use Boolean operators to narrow your Filters or tighten your Gmail filters.

As you do search in Google you can use the operators in Gmail filters.

Boolean Operators

AND, OR

When you create a filter you can add this in any field of Gmail Filter options
You can add this in From filed with 2 different email addresses (you cannot use AND which is not possible)
You can use OR or AND in Has the word field
This will narrow down your filter

You can also use advanced operators like quotation marks around your filter terms

Eg., �Meeting reminder�

Use it inside quote and you will not get the alert for Meeting or for reminder but for Meeting Reminder

You can also use hyphen to neglect a word (-)

Eg., �Meeting

When you enter this term, you will not filter emails with the word meeting

You can use all these with the combination of all fields and terms in it.

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Gmail Tips and Tricks – Gmail Labels vs Folders

David Solomon — Tue, 18 Nov 2008 23:31:36 +0000

What is the difference between email folders and Gmail Labels?

�

Gmail Labels	Folders
You can apply any number of Labels to 1 single message	1 email can be sent to only one folder or you can only copy emails to multiple folder
Gmail uses conversation and one label can track all the conversation	NA
A conversation can have email from Sent or Draft or Inbox or Archive. Label can pull all that when you click on it	You will have to remember where every related message is
You have the option of searching the conversation by Label	This may not be the same with Folders
You can add more labels later	You have to copy the emails to more folders
You can delete or remove the label applied to an email by one click	You cannot do it easily

So these are only the theory of the difference between Labels and Folders. If you start using Gmail labels you will see more differences.

My opinion is Labels are the best.

If you have any questions or suggestions please post a comment.

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Gmail Tips and Tricks – Combining Gmail Filters

David Solomon — Tue, 18 Nov 2008 22:25:42 +0000

Gmail�s greatest strength is its filter options. This is far more better than any other email service providers like Yahoo and MSN.

You can create UNLIMITED number of Gmail filters
But when you create a forward filter you cannot create more than 20 forward filters

What is forward filter?

When you create a filter that sets few emails to be forwarded to a specific ID, these filters are called forward filters and Gmail only allows 20 forward filters

What if you want to add more forward filters?

You can use the combining forward filter options

If you want to forward 2 different senders to a same email ID, you can combine them, the steps are given below

Login to Gmail
Click create new filter menu which appears next to search button on top

You will get the filter options as seen below
In the From field of the options, enter the sender�s email addresses that you want to forward to any address
For example, If you want blogpostdemo@gmail.com and blogpostdemo+test@gmail.com to be forwarded to another ID, enter� blogpostdemo@gmail.com and blogpostdemo+test@gmail.com in the from filed as shown below
You should enter the email addresses in a bracket or parenthesis () and you should mention OR between both the email addresses
(blogpostdemo@gmail.com OR blogpostdemo+test@gmail.com)

You can enter more than 2 email addresses in the From field
Click Next step
Choose the Forward button

Enter the email ID that you want to forward emails to
And Click Create Filter to create a new filter
So this way you can combine 2 or more filters into 1
This is applicable to all the fields, you can mention OR and create filters to combine two filters

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Gmail Tips and Tricks – How to delete or edit Gmail filters

David Solomon — Tue, 18 Nov 2008 21:53:01 +0000

Gmail offers this fantastic feature of creating filters. And I have not seen any limitation for the number of filters one can create.

If you want to edit any filter follow the steps below

Login to Gmail
On top right corner of the page you will see the Settings options as seen below

Click the Settings link
The settings page opens with the default General option
Click the Filter tab as seen below

This page will show you all the available filter
On right side of every filter you will see a Edit and Delete link

If you click Edit, Gmail opens the filter options where you can make changes
If you click Delete, Gmail deletes the filter and Gmail will not ask for a confirmation
Once the filter is deleted Gmail shows the deleted confirmation as seen below

In the same page you have the option for creating new filters.
Remember, when you delete any filters, Gmail will not ask for the confirmation

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Gmail Tips and Tricks – Play and Download Mp3 file from your Gmail

David Solomon — Tue, 18 Nov 2008 21:18:55 +0000

Gmail offers this great feature where you can play your mp3 attachment on the go. It is fast compared to any other email providers like Yahoo or MSN.

When you receive an email in your Gmail with the mp3 attachment, you can either play� it online or download it.

To do this login to Gmail
Open the attachment that contains mp3 files
At the bottom of the message you will see the attachment

You have 2 options either to download or to play the file
Click Download and the file will be downloaded to your local drive
Click Play to play the file on the web
When you click Play, Gmail opens a new small window and it automatically loads the file as seen below

You can Pause the audio and you can forward it by dragging the slide bar and you can increase the volume
Remember you need to install flash player to use this function from Gmail
You can find the flash player here http://www.adobe.com/shockwave/download/download.cgi?P1_Prod_Version=ShockwaveFlash.

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Gmail Tips and Tricks – Gmail PPT view as slideshow

David Solomon — Tue, 18 Nov 2008 20:59:16 +0000

When you receive a PPT or PPS attachment Gmail loads that attachment as a slideshow in your browser.

To view your Microsoft Powerpoint attachment as a slide show

Log in to Gmail
Open the message that contains PPT
you will see the link to view the slide show as seen below

Click on the �View as Slideshow� link
Gmail will load the slideshow in a new window
So, even if you do not have Microsoft Powerpoint in your system you can view the slideshow using Gmail.
Attach or forward the email that has the PPT file and view it as slideshow
When you open the slideshow you will see the new window with the options as shown below

Click on the arrow on top of the page to move to the next slide
Right top corner you have number of slide and you can choose which on you want to view
So Gmail is great by offering these type of feature than any other email providers.

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Gmail Tips and Tricks – Size of Your Message

David Solomon — Tue, 18 Nov 2008 16:15:16 +0000

If you want to know the size of any messages in Gmail as seen in any other email services, you may not be able to get it.

Gmail does not offer this feature and it seems like there are not working on it too.

You can see the attachment size but not the message size.

More often we never want to see the size of the message but we all worried only about the attachment size.

If you want to send inline images you may have to worry about your message size which you cannot see.

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Gmail Tips and Tricks Viewing Gmail Attachments

David Solomon — Mon, 17 Nov 2008 21:37:37 +0000

Gmail offers great feature of viewing attachment.

Our traditional mailing system always ask us to download the attachment. Gmail has changed that completely.

To view Gmail attachments

Open the message that contains the attachment

At the bottom of the message you will see the attachment with many options as shown below

You can download all the Gmail attachments at once by clicking Download all attachments
When you click that you will get all attachment in a zipped format
If you want to download each attachment separately, click Download next to every attachment
This will only download the specific attachment

Apart from downloading you can view all Gmail attachments without downloading

You can view only the following attachments
.pdf, .doc, .xls, .ppt, .rtf, .sxw, .sxc, .sxi, .sdw, .sdc, .sdd, and .wml
This means that your attachment will be converted into HTML and the HTML attachment will open in a new browser
So you cannot view the zip file as HTML

This saves lot of time downloading and organizing your files

When you receive an attachment in Microsoft Excel (xls) format or Comma separated value (CSV) format, you can view those documents with Google spreadsheet and make any changes that you want to.

When you receive an Gmail attachment with Microsoft Document (Doc) format, you can view those documents with Google Documents. You can edit the changes that you want to.

Gmail will store this document in your Gmail account under Google document or Google spreadsheet.

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Gmail Tips and Tricks – Gmail attachment file types

David Solomon — Mon, 17 Nov 2008 12:20:37 +0000

Gmail offers easy attachment feature that is very powerful.

When you attach any files, Gmail uploads the files as you compose, unlike yahoo mail you do not need to wait for the attachment page to complete the uploading.

Gmail also restricts few file types just to avoid virus issues.

These includes executable files like .exe. You cannot send these files through Gmail, even if you compress these files into the following format these files are not allowed to send.

.exe with compressed formats like .zip, .tar, .tgz, .taz, .z, .gz

If these files are sent, your email will bounce.

But there is also a way to send a .exe file by compressing it using WinRar. This WinRar application can be found free of cost.

You have 20MB mail attachment option in Gmail.

If you have any question or suggestion, please post a comment.

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Gmail Tips and Tricks – How to Reply email by Chat in Gmail (Google mail)?

David Solomon — Sun, 16 Nov 2008 15:51:29 +0000

Gmail offers chat feature inside your mail window.

If you see your contacts online, and if you want to chat online you can use Gmail chat option displaying on the left side of the screen.

Also, if you has received an email from your contact and if you want to discuss about the same topic you can choose �Reply by Chat�

This feature helps you save the message and the chat conversation in a same group, so you don’t need to search for the message related to your chat or related to email.

Make sure your contact is online

Open the message

At the bottom of the message you will see the option �Reply by Chat to ��

Click the link �Reply by Chat to ��

You will see the chat window pop-up opening at the bottom of your screen

And you can start chatting with your contact. This will save the email and the chat history in your chat history.

If you have any questions or suggestions, please post a comment.

Gmail Tips and Tricks – Gmail time settings/Choosing time zone

David Solomon — Sun, 16 Nov 2008 14:42:50 +0000

Wondering why the messages you receive or send shows a different time than the one on your computer shows or you clock shows?

It is because you have not set the Time zone in your personal settings in Gmail.

You can do this by simple following methods

Go to https://www.google.com/accounts/ManageAccount?service=mail

Click the edit button next to Personal Information

You will get a page where you can edit your Gmail name address and Time zone etc�

Click �Display all timezones�

Click the Time zone drop down and choose the Time zone you want in your Gmail messages

And do not forget to save the changes

You can also add other information if you want to change.

If you have a question or suggestion, please post a comment

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Gmail Tips and Tricks Gmail – Message View Options (Reply to all, Forward all, Print, Delete Message)

David Solomon — Sun, 16 Nov 2008 14:18:51 +0000

How to �reply to all� �Forward all� �Print all� �Delete Message� in Gmail?

Gmail offers multiple methods for doing the above.

If you want to delete the message in Inbox view, Select the messages in you want to delete and click the button �Delete�

When you select a conversation and Delete the message, all the emails n the conversation will be deleted.

So do not delete the entire message if you want to delete a separate message. The following steps will explain how to delete a single message in a conversation.

Click the message that you want to view and click on the small arrow appearing on the right top corner of the message view next to �Reply�

You will see the below options.

So if you want to reply to all the email addresses in the specific message click �Reply All�

If you want to forward the specific message click �Forward�

If you want to create a filter for the type of message that you are viewing currently, click �Filter messages like this�

If you want to Print only the selected message excluding all the messages in the conversation, click �Print�

If you want to delete only the selected message that you are viewing currently in a conversation, click �Delete this message�

�Report Phishing� rarely used. If you want to complaint any messages as Phishing, you can click �Report phishing�

If you want to see the original message of the conversation, click �Show Original�

If your messages are not in good format or not readable click �Message text Garbled� this will open a new window with the message and display the massage in plain text.

All the above steps are applicable to separate messages, it does not affect the conversation in Gmail.

If you have a question or suggestion, post a comment.

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Gmail Tips and Tricks – Conversation View Messages (Google Mail Reading)

David Solomon — Sun, 16 Nov 2008 13:44:56 +0000

If you are a new user to Gmail, you may be confused with this feature that Google offers.

What is conversation view?

When you send an email from your Gmail, and if you get a reply to your message with the same subject line, both the messages are arranged in single email view as seen below

You will see the Message sender and the replier and the number of messages

Whoever started the conversation, will appear first and the last replier will appear next

When you click the message, you will get the� message view as seen below

You will see the Subject on top in Bold letters, next the old messages as hidden and the new messages are the open readable and open now

You can view the Old message by clicking on the Old message subject

There is also an option of Expand or Collapse all the messages as seen below

When the messages are displayed together, click �Expand all�

When all the messages are displayed, click �Collapse all�

You can also click �Forward all� to forward all the message in the current conversation to any email address

Gmail conversations are best but it is still facing some issues, like not related messages are in the conversation. Gmail basically uses the subject line to arrange the conversation, so if any one sends you a message with the same subject line it is organized in the same conversation.

If you have any questions or suggestions please feel free to contact me.

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Gmail Tips and Tricks – How to Spell Check Gmail Content

David Solomon — Sun, 16 Nov 2008 09:55:02 +0000

Gmail offers fantastic spell check options, it is real time and not like any other email services.

When composing a new message in Gmail, you will see Check Spelling link on right side header of the compose box.

Just click on the �Check Spelling� link and you will see the errors highlighted in yellow color. Click on the highlighted text.

Gmail will open a drop down with the spelling suggestions, Choose the appropriate spelling for your text.

Here is a simple demo of how to spell check your Gmail content

Gmail also offers spell check in many other languages, to select the languages click on the small arrow next to the check spelling link.

Once you finish checking the spelling just click Done next to the Check Spelling link.

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Gmail Tips and Tricks – Hyperlink your Gmail content (Link)

David Solomon — Sat, 15 Nov 2008 20:49:57 +0000

It may seem difficult for you to send links when composing new message in Gmail.

But Gmail automatically recognizes your web links and adds the hyperlink to the correct webpage.

For example if I want to like Blog.consultmirror.com I just need to type the website name in the content box as seen below in the image

When I send this message Gmail will change all the website addresses to hyperlinks as seen below

You can also link any words to any websites when composing

Choose the words that you want to link to any websites and click the hyperlink button on the compose toolbar

You will see a small pop-up window opening like below

Choose if you want to link the website or email address to your content

Enter the website address in the box as shown above, same way enter the email address in the box

Click Ok

Gmail confirms the website link inside your compose box as seen below

You can close this by clicking the X mark, and continue with your message

So this feature is not available in any other email programs. Gmail is faster.

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Gmail Tips and Tricks – Make Gmail your default email handler

David Solomon — Sat, 15 Nov 2008 09:29:26 +0000

What is default email client or email handler?

When you click on any email address, normally Outlook express opens or Outlook opens, you can simply type the content and send it.

Instead of using outlook express or Outlook or Thunderbird you can have Gmail handle all the emails for you.

To do this you need to install Gmail notifier which can be downloaded here

You can read my previous post which talks about Gmail Notifier and its functions

Right click on the trey icon and click options

You will get a menu as seen below

Click the check box (Use Gmail for internet Mailto: links) to select Gmail as a default email handler for all your email links.

If you have any question or suggestion please post a comment

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Gmail Tips and Tricks Gmail Notifier (Get your Gmail Notified in your desktop)

David Solomon — Fri, 14 Nov 2008 11:42:56 +0000

Gmail (Google Mail) offers a small piece of software to notify you that you have a new email. This works great.

You do not need to go to your inbox or open your Gmail Tab to check for a new email.

Install Gmail Notifier and get the notification as seen below.

If a new email comes you will see a notification in your system trey which is at the right bottom of your windows PC.
The blue color mail icon indicates that Gmail notifier is running
Right click on the gmail notifier to get the below seen options

When you click �View Inbox� Notifier will open the Gmail inbox in your default browser
You can click �Check mail now� to check any new emails, but you don�t need to do it since Gmail notifier automatically checks for new emails
If you want to know the recent notification just click �Tell me Again�, this will show the latest notification again.
If you want to set up your default browser for checking Gmail, you can click �Options� This will open a small window as seen below
You can choose the default browser for viewing Gmail inbox

Click on the check box if you want to use Gmail as default email handler when you click on any email links
You can choose the browser you want and click OK to save the options
During the installation Gmail notifier will ask for the user name and password

The disadvantage is, you can only have only one gmail account configured with the Gmail notifier, so this will not be useful when you want multiple email notification

Download Gmail Notifier here (http://dl.google.com/gmail-helper/GmailInstaller.exe)

If you have any questions or suggestions, please post a comment.

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Gmail Tips and Tricks – Maximum email attachment size

David Solomon — Thu, 13 Nov 2008 22:44:44 +0000

What is the maximum email size in Gmail?

Gmail maximum email size is 20MB (Megabytes)

This includes attachment also. Though they say 20MB you cannot attach a file exactly for 20MB. All the email providers encrypt the files attached with your email, so it will take another 1 MB or so.

So the real attachment size would anywhere around 18 to 19 MB

Yahoo only allows to attach 10MB

If you have any questions, please post a comment.

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Gmail Tips and Tricks – Saving your messages while composing (Draft)

David Solomon — Wed, 12 Nov 2008 11:52:56 +0000

When composing any email, we may get distracted and want to send the email later. You do not need to lose the draft message, you can save it in Gmail.

And Gmail also offers a great feature of saving your draft or the message that you are currently composing, every few minutes. So you will not lose any information and Gmail also saves the attachments if any.

To get the message back, click on the Drafts folder link on the left side

Below screenshot explains how it looks like before and after saving.

Before saving the draft

With in few minutes or sometimes less than a minute, Gmail auto saves the draft. You will see a notification as shown below

You can also save the draft manually by clicking on the Save Now button

If you have any questions or suggestions, please post a comment.

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Gmail Tips and Tricks – Login issues or your account is locked

David Solomon — Tue, 11 Nov 2008 23:14:52 +0000

Sometimes you will find your Gmail (Google mail) account locked and you will not be able to access it. This happens due to many issues.

Google or Gmail is a machine basically, it uses some algorithm to find out if you are a spammer. Spammers usually access Gmail using many software and they send emails to unknown address. So Google set a system where these things are blocked automatically.

1. If you are sending Bulk emails to your friends.

You may want to announce some message to your friends or to all your contacts
When you send an email more than 100 recipients, Gmail blocks your account
When you send emails to a lot of undeliverable addresses, Gmail blocks your account

2. If you are logged into several computers or several browsers with the same ID

You may have forgotten to sign out from other browsers or other computers

3. Using some software to automatically access your Gmail account

4. Bulk downloading of emails using POP or IMAP client

Above all, I would say Gmail blocks or locks the account if you send too many emails within couple of hours. Your account will be locked maximum for 24 hours.

If you have any questions or suggestions, please post a comment.

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Gmail Tips and Tricks – Gmail ID and Googlemail ID

David Solomon — Tue, 11 Nov 2008 21:34:49 +0000

Is it Gmail or Googlemail?

Is my ID Gmail.com or Googlemail.com?

I had this question in my mind for a longer time and now I found the answer.

Gmail.com and Googlemail.com are the same

My sample email address is blogpostdemo@gmail.com and also blogpostdemo@googlemail.com So you can send emails to my both addresses and its all the same

You can use it the way you want it. Read more about the Gmail email address tips in this website like adding dot and adding plus.

If you have any questions or suggestions, please post a comment.

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Gmail Tips and Tricks – How to add a reply to address?

David Solomon — Tue, 11 Nov 2008 21:20:34 +0000

If you are a Gmail (Google Mail) user and if you want to add another email address to receive emails, you can follow the steps below to set the �Reply to� address.

When you do this Gmail will also ask you for a verification.

What is reply to address?

When someone replies to your email they do not normally type in the address, instead they just click the Reply button and the mail client will automatically load the reply to address. Sometimes you may want to receive emails in a different address than the one you send. In that case you can set a different �reply to� address.

Log in to Gmail
Click on the �Settings� button appearing on top right corner
Then click Accounts Tab

You will see a list of options
Right side of your email Address you will see �Edit info� option

Click Edit Info
You will get a pop-up menu with more options like below. Sometimes you may not get the Pop-up because of pop up blockers, if so enable pop-up blocker for Gmail.

Here enter the �Reply To� name that you want to use
Click on the �Specify a different Reply-to address�

And click Save Changes
Once you Save the pop-up window will close automatically and you will see the Reply-To address as below

You can also do this by adding new email addresses. I have another post explaining that.

If you have any questions or suggestions, please post a comment.

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Gmail Tips and Tricks – Delete Gmail Account or delete Gmail user ID

David Solomon — Tue, 11 Nov 2008 12:34:46 +0000

Not all the email service provider offers this feature but Gmail or Google mail offer this feature, if you do not want to keep the email ID.

Remember: You cannot get the ID back, all the messages will be deleted permanently. You may have to create a new ID if you want.

If you have decided not to keep your Gmail ID and want to delete it do the following

Go to Settings which appears on top of the page
Click Accounts Tab
Click �Google accounts settings�

You will have a new page opened
At the right side of the page you will see the content as below

Click the Edit button next to My products
This will again open a page as seen below

Here choose the option you want
You can only delete the Web History
Web History is a feature offered by Google to save all the searches you do under your Gmail ID
Choose Delete Gmail Services, if you do not want to keep the Gmail services or Gmail ID
You can also close the account by clicking Close the account and delete all the services and info associated with it

Remember it is highly impossible to get your ID back if you close your account

If you have any questions or suggestions, Please post a comment

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Gmail Tips and Tricks – Gmail Settings Overview

David Solomon — Tue, 11 Nov 2008 12:07:43 +0000

Gmail offers user friendly settings options for any user to easily change many settings of their Gmail.

Below picture explains and describes a little bit about the settings option

When you click the settings button on top of the page you will see the below page with �General� options

Under the General Tab you have the options for the following

Gmail Language settings
Gmail Page Size Or number of Messages
Gmail Keyboard Shortcuts On or Off
Gmail Avatar or your picture
Your contacts picture in Gmail or Gtalk
Gmail Signature
Gmail Personal Level Indicators
Gmail Auto responder (Vacation Responder)
Gmail outgoing message encoding
Browser connection for Gmail (Secure or not)

Next to General Tab we have Accounts Tab as seen below

Under accounts tab you have the following option

Sending mails from different address (Gmail From address)
You can add another email address fro sending messages
You can buy additional Gmail storage
Fetch mail � Gmail offers a feature of getting messages from up to 5 POP account into your Gmail account
Google account settings � Change password or security Question or alternate email ID
Google apps with other Google Domain

Next to accounts Tab we have Labels Tab as seen below

This tab helps you to edit the labels

You can add Gmail Labels
Rename Gmail Labels
Delete or remove Gmail Labels
Create a new Gmail Labels

Next to Labels we have Filters as seen below

Using this Filter Tab you can do the following

Edit Gmail Filters
Delete Gmail filters
Create Gmail filters

Next to Filters we have Forwarding and POP/IMAP as seen below

Using Forwarding and POP/IMAP option, you can do the following

You can forward all the emails coming to your Gmail ID
You can either keep the forwarded emails or delete them from Gmail
You can Forward only specific emails using Filters
Enable Gmail POP access
Disable Gmail POP Access
Options to delete the POP accessed emails from Gmail
Gmail POP access configuration instructions or help
Enable or Disable Gmail IMAP access
Gmail IMAP configuration instructions

Next to Forwarding and POP/IMAP tab we have Chat Tabs as seen below

Using Chat options you can do the below

Options to save or not save Gtalk chat history in Gmail
Choose where you want the chat box to appear in Gmail
Automatically add the contacts you send emails to, from Gmail
Enable or Disable Chat sounds inside Gmail
Enable or Doable animating emotions inside Gmail
Option to sign-in with AIM

Next to Chat tab we have Web Clips as seen below

Using this Tab you can choose what content you want to display in web clips that appear on top of your inbox messages view

You can select from which site you want the clips from

Next to Web Clips we have Labs as seen below and this is a new feature added in 2008

Under Labs tab you will get options to set the below

Labs feature are under test mode
It may work or it may not work
Once Gmail finds some features are used by many users and they find it useful, Gmail will make it as a permanent feature
There are some wonderful options available in Labs Tab

So this is just the overview of Gmail settings options. I will be posting more about each options in this website.So don�t forget to book mark or browse through.

If you have any questions or suggestion, please post a comment

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Gmail Tips and Tricks – Changing your alternate email address

David Solomon — Tue, 11 Nov 2008 10:54:47 +0000

Gmail communicates with you officially for many reasons.

Gmail uses your alternate ID for the following reasons

Confirming your Gmail user name after you create one
If you are not able to login to your Gmail account
If you have forgotten your password and want to retrieve it
If your Gmail storage space is full
And other Gmail issues related to your account

So it is advisable to have an alternate ID to get these notification

You can change the alternate ID by doing the following

Go to settings
Under settings page you will the below menu, click accounts

You will see list of options
Click on �Google account Settings� as shown below

This will open a new screen or window with more options as seen below

This appears at the left side of the screen
Click �Change Security Question� (You are not going to change the security question)
You will see the options for changing the security question and also to enter your alternate email ID

Enter your new alternate ID and click Save to save the changes

Yes, now you will see that you have changed your alternate ID and you will get notification in case of any issue with your Gmail account.

If you have any questions or suggestions, please post a comment.

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Technology Help Center » Gmail

Gmail Tips and Tricks – Delete Gmail Contacts

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Gmail Tips and Tricks – Gmail Address Book

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Gmail Tips and Tricks – Find/Search Gmail Contacts

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Gmail Tips and Tricks – Export Gmail Contacts Or Contacts Group

Read more about Gmail Tips and Tricks from our website

Gmail Tips and Tricks – Gmail Add New Contacts

Read more Gmail tips and Tricks from our website

Gmail Tips and Tricks – Gmail Search, Inside Chat or Gtalk

Read more Gmail tips from our website

Gmail Tips and Tricks – Gmail search, Find emails Before or After specific Date

Read more Gmail Tips and Tricks from our website

Gmail Tips and Tricks – Gmail Search, Find all CC and BCC emails

Read more Gmail tips and tricks from our website

Gmail Tips and Tricks – Gmail Search, Find all Starred, all read, all unread emails

Read more Gmail tips and tricks from our website

Gmail Tips and Tricks – Gmail Search, Find emails in Specific Folders

Read more Gmail Tips and Tricks from our website

Gmail Tips and Tricks – Gmail Search, Find emails in your trash and archive

Read more Gmail search features

Gmail Tips and Tricks – Gmail Search, Find emails using exact phrases

Gmail Tips and Tricks – Gmail Search, Find Gmail attachment by name

Gmail Tips and Tricks – Gmail Search, Search emails with attachments

Gmail Tips and Tricks – Gmail search, Search within specific label

Gmail Tips and Tricks – Gmail search, Exclude specific messages from your search

Gmail Tips and Tricks – Gmail Search, Find messages from more than 2 senders

Gmail Tips and Tricks – Gmail Search, Search only the Subject of all emails

Gmail Tips and Tricks – Gmail Search, Find all emails sent to a specific email address

Gmail Tips and Tricks – Gmail Search, Finding all the emails from specific sender

Google Funny Errors – Different language help page

Gmail Tips and Tricks – Gmail Themes, Gmail Skins

Gmail Tips and Tricks – How to view archive emails in Gmail?

Gmail Tips and Tricks – Delete Gmail Messages Caution

Gmail Tips and Tricks – Gmail Storage Space limitation

Gmail Tips and Tricks – Using Boolean Operators in Gmail Filters

Gmail Tips and Tricks – Gmail Labels vs Folders

Gmail Tips and Tricks – Combining Gmail Filters

Gmail Tips and Tricks – How to delete or edit Gmail filters

Gmail Tips and Tricks – Play and Download Mp3 file from your Gmail

Gmail Tips and Tricks – Gmail PPT view as slideshow

Gmail Tips and Tricks – Size of Your Message

Gmail Tips and Tricks Viewing Gmail Attachments

Gmail Tips and Tricks – Gmail attachment file types

Gmail Tips and Tricks – How to Reply email by Chat in Gmail (Google mail)?

Read more interesting topics from our website

Gmail Tips and Tricks – Gmail time settings/Choosing time zone

Gmail Tips and Tricks Gmail – Message View Options (Reply to all, Forward all, Print, Delete Message)

Gmail Tips and Tricks – Conversation View Messages (Google Mail Reading)

Gmail Tips and Tricks – How to Spell Check Gmail Content

Gmail Tips and Tricks – Hyperlink your Gmail content (Link)

Gmail Tips and Tricks – Make Gmail your default email handler

Gmail Tips and Tricks Gmail Notifier (Get your Gmail Notified in your desktop)

Gmail Tips and Tricks – Maximum email attachment size

Gmail Tips and Tricks – Saving your messages while composing (Draft)

Gmail Tips and Tricks – Login issues or your account is locked

Gmail Tips and Tricks – Gmail ID and Googlemail ID

Gmail Tips and Tricks – How to add a reply to address?

Gmail Tips and Tricks – Delete Gmail Account or delete Gmail user ID

Gmail Tips and Tricks – Gmail Settings Overview

Gmail Tips and Tricks – Changing your alternate email address